THE AGENDA FOR THE NEXT MEETING OF THE FULL PARISH COUNCIL ON 8th JUNE 2022

WILL BE MADE AVAILABLE HERE ABOUT A WEEK BEFOREHAND


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MINUTES OF PAST MEETINGS


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the Annual Parish Council Meeting held on the 4th May 2022 at 7:30 pm

 

Present: Parish Councillors: Mr M Ives (Chairman), Mr H Hooper, Mrs S Rowe, Mr P Bradbury, Mr I Waldron, Mrs M Edwards, Mr C Timberlake, Mr M Jones and Mrs P Shallcross

                    Parish Clerk:              Mr A Scott (attending remotely)

Apologies: Parish Councillors: N/a

No response: N/a

Members of the public: At least 10 members of the public were present.

The minutes of the Annual Parish Council Meeting of the 5th May 2021 had previously been agreed and signed off at the parish council meeting on 21st July 2021.

Tonight’s meeting started at 7:30 pm.

 

1.  Election of Officers

     Chairman:   Cllr Mr M Ives (proposed by Cllr Timberlake)

     Chair’s Declaration of Acceptance of Office

     The parish clerk witnessed the chairman signing his Declaration of Acceptance of Office.  

     Vice Chairman:  Cllr M Jones (proposed by Cllr Ives)

 

2.  Apologies: N/a

 

3.  Planning Committee

Chairman of Planning Committee:  Cllr Mr H Hooper (proposed by Cllr Jones) 

Vice Chairman of Planning Committee: Cllr Timberlake (proposed by Cllr Jones)

Committee members: Cllr Ives, Cllr Hooper, Cllr Shallcross, Cllr Waldron, Cllr Timberlake, Cllr Bradbury, Cllr Jones and Cllr Rowe.

 

4.  Representatives to other bodies

Chittlehampton Village Hall Rep:  Cllr Mr M Jones

Umberleigh Village Hall Rep: Cllr Mrs P Shallcross

All of the above appointments were unanimously approved.

 

5. Report on Previous Year

The chairman read his Chairman’s Report on the work of the parish council over the previous year: 

Here we are again at the Annual Meeting and who would have believed we would be going into the third year of this terrible pandemic. We have been very lucky in this parish with the very few deaths from the disease, but every life is precious and our thoughts go out to anyone whose relative or friend has succumbed to this illness in any way.

During the year Matthew Jones was co-opted onto the council and we are sure he will be a great asset from the way he has performed so far. We are sorry to say that two of our councillors have decided to resign from the council; Alison Davies who has served for over 25 years in many posts including Vice Chairman and Trevor Kirby who although he has not been on the council that long has served as Village Hall Rep. and Vice Chairman. We wish them health and happiness in the future. These two posts will be filled by co-option in the very near future. We also welcomed Cllr. Paul Henderson who was elected as our County Councillor following Richard Edgell’s decision not to stand in the May 2021 election due to ill health and we wish Richard all the best for the future.

Again this year certain items have repeatedly been on all of our agendas, the classic being Rowan Cottage. Despite there being correspondence with the owner and her son and some clearing up of the overgrown vegetation there has been no sign of any intention to carry out improvements to the cottage or the walled garden and we are awaiting further information from the District Council’s Enforcement Team as to the way they intend to proceed.

It was decided by the councillors that gifts would not be given to the parish’s children to mark the Queen’s Platinum Jubilee but that instead £500 would be donated to each of the Umberleigh and Chittlehampton play areas. The latter of these has now been cleared of the play equipment ready for the new items to be installed when further funds are available. County Cllr. Henderson and Cllr. Jones are working together looking into any grant funding that may be available. Thanks must also go to members of the public who have carried out fundraising and charity events to add to the money set aside by the Parish Council for the scheme. The play area and parking at Umberleigh are progressing well with the car park complete and works to drain the play area will be carried out in the near future.

The Chittlehampton football field and surrounding area now has a Public Space Protection Order imposed on it by the District Council. This bans dogs at all times and is enforced by their Dog Warden who can issue on the spot fines or take further action if required. The dangerous trees on the roadside bank and to the rear of the properties at Townsend have now been removed although the dead tree on The Square still needs to be taken down.

The continuing problems of potholes, capping stones on the edge of the raised pavement, dog bins not being emptied and other niggling problems are being reported on a regular basis but I’m afraid that is all the Parish Council can do and hope the repairs are carried out within the very tight budgets the County and District Councils have to work with.

The Parish Council now has a dedicated Facebook page thanks to Cllr. Matt Jones. This will be used to pass on information to the public but will not be open to comments.

The pump and litter bins on The Square have been repainted thanks to a grant from District Cllr. Jenkins to cover most of the cost.

We were fortunate to have had the opportunity at the February meeting to discuss planning matters of concern with Maria Bailey, NDC’s Service Manager (Development Management) who explained that although they have been short staffed in the past things were now improving and things should be back to near normal in the very near future. She also promised to look into our concerns about a few planning matters but to date we have had no updates.

In response to a request from a parishioner to see what can be done to tidy up the land on the corner of Mayflower Close, the owners North Devon Homes were contacted to see what can be done. Their surveyor will be looking into this and their regeneration team are arranging to sort out the boundary.

I’m sure we are all looking forward to the four days of celebrations for the Queen’s Platinum Jubilee in June. Further details of events will be advertised nearer the time.

It was with great sadness that we lost a very good friend in Mark (Gim) Grimshire, who for years has stored the road salt, cut the hedges around the playing field and done anything else has was asked to do at no cost to the council. He will be sorely missed and our thoughts go out to his wife Charlotte (Dot).

I must again thank all of my fellow councillors for their hard work, with special thanks to Cllr. Hooper for his stellar work as head of planning and of course to Alvin our Parish Clerk who despite living in Northern Ireland carries out his duties as if he was next door. I look forward to working with you all again over the next year and I hope we can continue in our quest for a better community.

PS. Since writing this report Marian Edwards has informed us that she wishes to stand down as a councillor with effect from 4th May 2022. This is after 27 years of outstanding service to the council, acting in many roles including serving as Chairman for six years and I am sure we all wish her well in the future.


6. Review of Standing Orders, Code of Conduct & Register of Interests

Councillors re-approved the existing Standing Orders and unanimously approved an entirely new Code of Conduct prepared by the clerk based on a new model document published by the Local Government Association. The clerk will circulate existing registers of interest so councillors can check that their interests listed remain accurate.

The meeting ended at 7:43 pm.


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 4th May 2022 at 7:30 pm at the Methodists’ Hall, Chittlehampton

Present: Parish Councillors: Mr M Ives, (Chairman), Mr H Hooper, Mrs S Rowe, Mr P Bradbury, Mr I Waldron, Mrs M Edwards, Mr C Timberlake, Mr M Jones,  
                                                              Mrs P Shallcross, Mr Keith Routledge and Mrs Nicola Murch

      County Cllr:                             Mr Paul Henderson           

      District Cllr:                            Mr R Jenkins        

      Parish Clerk:                           Mr A Scott (attending remotely)

Apologies: Parish Councillors: N/a

Not present:                              N/a

Members of the public: At least 10 members of the public were present.

The meeting started at 7:43 pm.

 

1.     Apologies and Declarations of Interest

No apologies had been received as all councillors were present. There were no declarations of interest.

 

2.     Minutes

The draft minutes for the previous parish council meeting of 9th March 2022 were unanimously approved as a true record.

 

3.     Parish Clerk’s Update

Playing field trees

The work on the trees around the playing field in Chittlehampton by Westcountry Tree Surgeons, including work made necessary because of ash dieback disease, has now been completed. The removal of the dead tree on The Square is still to be done. Councillor Timberlake will follow this up.

 

Potholes

The clerk will continue to request better repairs to potholes in East Street between Ash Farm and the monument. Cllr Henderson agreed to chase up the current state of the road surface there to see if work can be prioritised.

 

Code of Conduct training

The clerk attended NDC’s online training regarding the new Code of Conduct and will circulate a link to the training to parish councillors once it is made available.

 

4.     Co-option of parish councillors to fill casual vacancies

The two vacancies for parish councillors to be co-opted to the parish council had been advertised and two applicants attended the meeting. Having confirmed their eligibility to serve, both candidates then left the meeting while councillors held a discussion prior to the vote. Cllr Jones proposed and Cllr Ives  seconded that Mrs Nicola Murch and Mr Keith Routledge be co-opted onto the parish council and these appointments were unanimously approved. After returning to the meeting, Mrs Murch and Mr Routledge were informed of the result and having signed a declaration of acceptance they joined the remainder of the meeting as parish councillors. Both Cllr Murch and Cllr Routledge confirmed that they would like to sit on the planning committee.

 

5.     Umberleigh full fibre broadband

Mr Bernard Wignall gave councillors an update on efforts to improve the speed of broadband available in Umberleigh. He explained the difference between fibre to the cabinet (FTTC) and fibre to the premises (FTTP). FFTP is where the fibre connection comes all the way into the home and provides the fastest Internet connection. This is usually much faster than Fibre to the Cabinet (FTTC) which is the type of connection currently available in Chittlehampton. With FTTC the fibre connection only goes as far as the cabinet in the street and the rest of the connection is via the old copper telephone cables.

In order to bring faster Internet to Umberleigh an application has been made under a scheme called the Fibre Community Partnership which has been made available by Openreach. This is a way of providing FTTP to communities that are not on the main rollout plan. Mr Wignall explained the process as it affects those making the application:

1.     We express an interest in the scheme.

2.     Openreach surveys the area and costs the work.

3.     We accept the estimate which is non-binding on our part.

4.     Openreach write to the Government to get approval to go on the Gigabit voucher scheme. This is a grant from the Government to cover some, or all, of the costs of the project. It is worth up to £1500 for a residential premises or £3500 for a business.

5.     Anyone who wants to be included in the scheme then pledges that they will take up a fibre connection when it becomes available. This contract can be with any of the companies that offer full fibre connections, not just BT. We will make sure that the value of the vouchers from those that have made pledges will cover the entire cost of the scheme.   

6.     A contract with Openreach needs to be signed by a Corporate entity.

7.     Openreach will then undertake the work within 12 months.

 

Mr Wignall explained that the application has reached stage 4 of the process and that the next step is for the Government to respond and set the actual value of the grant and the eligibility of the premises included in the proposal.

 

He explained that they would like Chittlehampton Parish Council to be the entity that will sign the agreement as parish councils are probably the commonest entity used in these applications.

 

There are a couple of complications in the proposal from Openreach:

1.     The proposal only covers premises connected to the Chittlehamholt exchange. In spite of earlier assurances that telephone numbers connected to the High Bickington exchange (those beginning with 560) would be included, the engineers have decided that this is not possible and a separate application is now being prepared for those numbers. This has been complicated by the fact that the scheme is now closed to new applications but after we objected to this Openreach have indicated that, in the circumstances, they will try to include the High Bickington project. However, this has yet to be confirmed in writing.

2.     Rather than just including premises in Umberleigh, Openreach have decided to extend the project to part of Chittlehampton. This is good in that it benefits more residents and brings the cost per premises down but it increases the complication of managing the project and getting people to sign up.

 

The total number of premises included is 141 and the total cost is £128,894, giving a cost per premises of £914 if everyone accepts. This is well within the amount that may be available from the Gigabit Voucher Scheme.


Mr Wignall had helpfully provided parish councillors with relevant documentation regarding the scheme, including the offer letter from Openreach which includes a list of addresses that would be included. Mr Wignall had brought with him Mr Kevin Fiske who organised the Fibre Community Partnership in Kings Nympton so he could answer more technical questions.   


Mr Wignall suggested the following actions to move the project forward:

1.     The Parish Council to consider acting as the corporate entity. We would not expect the contract to be signed unless we had enough pledges to provide a buffer for pledges that are not honoured, thus avoiding any financial liability on the part of the council.

2.     A working group to be set up to promote the scheme and gather pledges once we have received confirmation from Openreach that they have received Government approval. We would welcome help to approach the Chittlehampton addresses.

Cllr Ives asked if consideration had been given to setting up a community interest company (CIC) to act as the legal entity and Mr Wignall explained that this would be an option. Cllr Ives asked Mr Fiske who Kings Nympton had used as their corporate entity and he explained they had used their parish council and that Openreach had explained to them that most schemes use either the parish or district council as the corporate entity. Openreach had provided them with the names of 3 local councils who had already used that route.

Councillor Ives explained that as the parish council had so far had very little time to consider the implications of the request, the parish council would need to hold a separate meeting to discuss this in more depth and that they would be in touch once this had been done. Cllr Timberlake made the point that half of Umberleigh is not in Chittlehampton parish and that only some of the properties in Chittlehampton parish would receive the proposed service. The suggestion was made that, given the fact that properties in Chittlehampton, Umberleigh and High Bickington would be involved, that maybe the district council might be a more appropriate body to act as the corporate entity. District Cllr Jenkins explained that, although an approach could be made, he felt that this is something that the district council would be unlikely to agree to.


6.     Bus on land near the B3227

Councillors discussed the entrance that has been cut to access land near to Winson Cross, Chittlehampton close to the B3227. Cllr Ives informed those present that NDC’s planning enforcement are looking into a report they have received regarding alleged planning breaches involving the creation of the new access, the removal of a hedgerow, the siting of a double decker bus on the land and residential use. NDC have replied that dealing with enforcement cases can be a lengthy and complex process and whilst they will investigate as soon as they can, an update should not be requested within 56 days as an update will be provided by NDC by then. Cllr Henderson confirmed that these matters are not quick to process. A member of the public commented that a caravan has also appeared on the land. Plots of land on the site in question are currently being offered for sale. It was suggested that the most appropriate action at this time for concerned members of the public to take would be for them to express their concerns directly to North Devon Council. County Councillor Henderson suggested that the parish council itself writes to him as he can direct their concerns to departments other than planning as there are a number of different aspects to this matter which warrant investigation.    

 

7.     Chittlehampton children’s play area

Cllr Jones updated councillors on progress. An inspection has taken place and there is more work to be done than initially thought. A quote has been received of £5,200 for additional necessary work to get the site back to a neutral point. Cllr Jones explained that there would be a shortfall in the parish council’s funds already put aside to spend on the play area in the region of £1,800-£2000. County Cllr Henderson felt he should be able to assist with that level of shortfall via a grant. Cllr Timberlake explained that the situation on the play area site needs addressing to make the site safe.

 

8.     Rowan Cottage

District Cllr Jenkins provided an update on progress. About a month ago he attended a constructive meeting at the property with Fred Shelton, Colette Hall and Alan Kyle from NDC’s planning department. The roof is in a bad condition but the inside is not as bad as you would imagine. The council’s primary objective is to get the property back to being a usable dwelling. Cllr Jenkins has had another meeting with owner’s son. Unless the owner improves the state of the property the council may step in. Cllr Jenkins will offer to take the planning group to visit the owner to prevent the owner having to travel here. He feels he is nearer now to making useful contact than he has been during the last 3 years.

 

9.     The Queen’s platinum jubilee celebrations in June 2022

The clerk informed councillors that he has applied for a road closure but he is waiting for the closure order to be provided. Umberleigh and Atherington have published their programme of events to celebrate the jubilee and this is on the parish council website. In Chittlehampton, on Thursday 2nd June 2022 at 17:00 there will be a BBQ at the cricket field prior to the lighting of a beacon at 21:45. On Sunday 5th June 2022 at 14:00 there will be a bring-and-share street party at the bottom of The Square and this will include a grand snail race. The clerk will provide information on finalised events he is informed about for inclusion in the June edition of the Molton Monthly magazine, the Chronicle and on the parish council’s and NDC’s website.

The parish council would very much welcome help from parishioners in the setting up of the street party and are looking for a couple of wardens to make sure no one parks where it would prevent the emergency services from being able to get round The Square if necessary. 

 

10.  Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 09/03/22 – 03/05/22:

Direct365                       Replacement defibrillator pads                                  £     50.10

Mr Alvin Scott              Wages & expenses                                                            £   310.67

HMRC                              Income tax                                                                             £     72.00

ICO                                   Registration fee                                                                    £     35.00

NDC                                 Dog bin waste collections                                              £   249.60

Mr L J Southcombe  Cutting bank at playing field & felling of tree      £     50.00

DALC                               Membership renewal                                                       £   220.46

Mr Alvin Scott             Wages & expenses                                                            £   310.67

HMRC                             Income tax                                                                             £     72.00

Mr L J Southcombe       Removal of branches on tree in The Square  £     20.00                 

                         

Upcoming payments requiring parish council approval:

Gallagher Insurance                 Parish council annual insurance               £   839.05

West Country Tree Surgeons   Pruning of trees & removal                   £2,800.00

N.B. An expenditure on the play area at Chittlehampton of up to £3,000 has already been approved and an additional contribution of £500 each to the funds for the Chittlehampton play area and the play area at Umberleigh.


Payments received:

NDC                              Parish Council Community Councillor Grant    £    200.00

NDC                              First half of precept                                                          £6,317.50

NatWest                                   Interest                                                                      £          0.04

NatWest                                   Interest                                                                      £          0.31

Donations                      Chittlehampton Play area funds                            £    663.39

               

Upcoming payments to parish council: N/a


Statement of Accounts as at 3rd May 2022

Balance of Current a/c             £14,417.46*

Balance of Reserve a/c             £  4,447.97

Total Balance                             £18,865.43*

*N.B. This includes a sum of £150.00 that the parish council is holding which was paid into its account as money raised for the Umberleigh defibrillator fund and which is ring-fenced for that purpose.

 

11.  District & County Councillors’ reports

County Councillor Paul Henderson gave a report from the County Council. He made reference to the proposed closure of the school and expressed what a shame it is that the school is in this situation although he appreciates the reasons why things as they are. He provided reassurances that, should the school close, arrangements would be made to ensure a safe commute for pupils to an alternative school. Cllr Henderson informed those present that a staggering 70% of all of DCC’s income is spent on adult social care. The first Ukrainian refugees have started arriving in Devon. From Monday 9th May 2022 the A377 will the closed at Kingford for two weeks.

District Cllr Jenkins had already updated councillors on progress he has made regarding Rowan Cottage. He informed councillors that Maria Bailey, NDC’s Service Manager (Development Management), who attended the parish council’s February meeting has unexpectedly left NDC and that a replacement will be sought. Officers in NDC’s planning department are keen to identify properties in North Devon which are unoccupied and to bring them back into use. Anyone who needs assistance in renting out a vacant property they own is invited to contact NDC for help in this regard. Selaine Saxby MP is promoting an initiative where houses that are newly built will have a first option for local people rather than being sold as second homes or for letting to holiday makers.

 

12.  Consideration of change to day of the week meetings are held

Councillors discussed the possibility of changing the evening of the week when parish council meetings are held. A number of considerations were raised relating to this such as the availability of the Methodists’ Hall on other nights of the week and clashing with meetings of neighbouring parish councils. The matter will be revisited once information on these issues has been gathered.  

 

13.  Items for information only

Cllr Shallcross asked if there had been any update on the possibility of a pelican crossing outside Umberleigh School. The clerk will seek an update on this. Councillors also discussed the matter of the ownership of the land in front of the school as this was raised by Cllr Timberlake.  

 

14.  Date of the next meeting of the full parish council

The next meeting will be on 8th June 2022 starting at 7:30 pm in the Methodists’ Hall.

This evening’s meeting ended at 9:01 pm.

These minutes are draft until they are agreed at the next meeting.

 


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 9th March 2022 at 7:30 pm at the Methodists’ Hall, Chittlehampton

Present:  Parish Cllrs:       Mr M Ives (Chairman), Mr H Hooper, Mr P Bradbury, Mr C Timberlake, Mrs M Edwards, Mr I Waldron & Mr M Jones

                    District Cllr:      Mr R Jenkins        

                    Parish Clerk:     Mr A Scott (attending remotely)

Apologies:                               Mrs P Shallcross and Mrs S Rowe

Not present:                          County Cllr P Henderson

Members of the public:    A number of members of the public were also present.

The meeting started at 7:27 pm. 


1.    Apologies and Declarations of Interest

Apologies had been received from Cllr Shallcross and Cllr Rowe. There were no declarations of interest.

 

2.     Minutes

The draft minutes for the previous parish council meeting of 9th February 2022 were unanimously approved as a true record.

 

3.     Parish Clerk’s Update

Repainting of village pump and waste bins

The repainting of the village pump and the waste bins in The Square in Chittlehampton is now complete. The cost of this will be covered by a Parish Council Community Councillor Grant.

 

Playing field trees

The clerk has spoken to the tree surgeon who will be completing this work and has been told the work will be completed either at the end of this week or the beginning of next week.  

 

Co-option of parish councillors to fill casual vacancies

North Devon District council have notified the clerk that the requirements for an election to be held have not been met. Therefore, the parish council can now go ahead with seeking to co-opt councillors to fill the current 2 vacancies. A notice inviting those interested in becoming a councillor will be posted on the parish council’s website and on its notice boards within the next week.

 

Improvement to land on the corner of Mayflower Close, Chittlehampton

In response to a request from a parishioner to see what can be done to tidy up the land on the corner of Mayflower Close bordering the land owned by North Devon Homes, the clerk has contacted them to see what can be done. North Devon Homes’ surveyor will be looking into this and their regeneration team are arranging to sort out the boundary.

 

Faulty street lamps in Chittlehampton

The faulty street lamp at the top of Pullams has been reported for repair.

 

Possible replacement of missing post box in Umberleigh

The Royal Mail say that the box does not warrant re-instating as they only need to ensure that there is a box within half a mile of at least 98% of all delivery points nationally. They say the current posting arrangements, even without that post box in place, already meet that requirement.

 

Lorries entering Chittlehampton from Winson Cross

The clerk has received a reply from NDC to his enquiry regarding the possibility of more prominent signage being put in place at Winson Cross warning big lorries that that entrance to the village is not suitable for lorries over 3.5 tons to prevent lorries finding they are unable to navigate the bendy, narrow lane once they get further down. The clerk informed councillors of the reply received which can be summarized as follows: Imposing such a weight restriction would affect legitimate access needs for properties, agriculture and businesses and the removal of rights may go beyond the highway authority’s duty to be reasonable and proportionate in its actions. The existing signage is adequate and sufficient for this road. If there is a problem with a particular haulier using the road as a cut-through this could be tackled in another way.

 

The possible provision of a pelican crossing at Umberleigh Academy

The clerk has enquired about this to Devon Highways and an assessment has been arranged that was planned to have taken place by 4th March 2022. As of the date of the meeting, the website has no update on this to suggest that this has happened.

 

The possible provision of a warning sign at the humpback bridge at the bottom of Woodlands Hill at Cobbaton

The clerk has passed on concerns about possible damage to cars at the humpback bridge at the bottom of Woodlands Hill at Cobbaton as a result of drivers bottoming their cars. He has enquired whether a warning sign could be installed. A reply from Devon Highways says that there never were any signs there, that the profile has not changed and that the bridge does not meet the criteria for a warning sign to be necessary. Councillors reasserted that temporary signage was put up and Cllr Jones said he had actually been paid damages for damage to his car that was caused when the profile was changed.

 

New Code of Conduct and associated training

NDC’s Senior Solicitor and Monitoring Officer has this afternoon emailed all parish clerks in the district to inform them that it is strongly recommending that all parish councils adopt a new model code of conduct that has been put in place by the Local Government Association. The clerk will circulate it to councillors with a view to adopting this at the parish council’s next meeting in May 2022. NDC are requesting all parish councillors to attend accompanying online training in relation to this as compulsory training. This will take place on 26th April 2022 at 6:30 pm. The clerk will circulate a link for booking on to the training which will also be recorded for those who cannot attend at the time.

 

4.     Chittlehampton children’s play area

Cllr Jones updated councillors on progress since the last meeting of the parish council. He has held a meeting with interested parents who expressed that they were very keen to pursue the limited offer deal on offer from Creative Play. Unfortunately, this precise deal is no longer available as the parish council is not in a position to be able to immediately provide the money for this. However, they are going to provide a new price should we wish to go ahead with a similar provision in the near future. There has been a suggestion that an auction of promises could be held to raise funds for the play area and Cllr Jones will be looking into grants that may be available. He has reached an agreement for the existing equipment to be removed once the weather and the state of the ground makes this possible. Cllr Ives has arranged a hobby horse race night at Chittlehampton Village Hall on 26th March 2022 at 7:00 pm with all proceeds going towards the play area. There is also a Facebook fundraising page that has been set up to raise money towards the play area.       

 

5.     Rowan Cottage

District Cllr Jenkins updated councillors that he has spoken with the owner and that he explained that as she cannot travel down she needs to nominate someone to represent her at any meetings and that a key is needed to enable access so an assessment can be made. A key has now been provided by the owner and there will be a meeting at the property on Wednesday 16th March 2022. Part of this will involve a listed building inspection. A new officer, Fred Shelton, is now overseeing this matter and he will be there, as will Colette Hall and Alan Kyle. Mr Shelton is very keen to get redundant buildings brought back into use and he is eager to get this matter resolved. Cllr Jenkins has stipulated that any decisions NDC want to make should be passed before the owner in order to keep good faith.  

 

6.     The Queen’s platinum jubilee celebrations in June 2022

Cllr Ives suggested that rather than provide gifts to the children of the parish to commemorate The Queen’s platinum jubilee the parish council could provide £500 each towards the provision of play areas in Chittlehampton and in Umberleigh. Councillors unanimously approved this suggestion.  

The clerk informed councillors that in response to the parish council’s requests for assistance with preparations for the jubilee events he has so far received one offer of help from a parishioner. 

The clerk explained that Peter Robinson at the Molton Monthly magazine has requested that the parish council keep them informed of events once they are finalised. He is also looking for someone to provide photographs of the events.  

 

7.     Parish Council Facebook Page

Cllr Jones informed councillors that that the official parish council Facebook page is live although he is having difficulty in getting the page to coincide with the Facebook community page.

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 09/02/22 – 08/03/22:                 

Mr Lindsay Southcombe          Cutting bank at playing field & felling tree               £   400.00

Mr Colin Timberlake                  Repainting of village pump & waste bins                   £   205.00

Mr Alvin Scott                                Wages & expenses                                                                 £   310.67

HMRC                                                Income tax                                                                                  £     72.00

Mr Martin Ives                               Easily web domain renewal                                               £     10.00

                         

Upcoming payments requiring parish council approval:

ICO                                                     Registration fee                                                                       £     35.00

Direct365                                       Replacement defibrillator pads                                       £     50.10

Payments received:

NatWest                                          Interest                                                                                         £        0.03


Upcoming payments to parish council:

NDC                                                  First half of precept                                                               £6,317.50


Statement of Accounts as at 8th March 2022

Balance of Current a/c             £ 8,627.07*

Balance of Reserve a/c             £ 4,447.62

Total Balance                             £13,074.69*

*N.B. An expenditure on the play area of up to £3,000 has already been approved. Also, the parish council is holding a sum of £150.00 that was paid into its account as money raised for the Umberleigh defibrillator fund and is ring-fenced for that purpose.

 

9.      Annual Governance & Accountability Return (AGAR)

Councillors unanimously approved applying for an exemption under this year’s Annual Governance & Accountability Return as has happened in previous years.

 

10.  District & County Councillors’ reports

District Cllr Jenkins had already updated councillors on progress he has made regarding Rowan Cottage. He also made councillors aware that there is possible funding available associated with The Queen’s platinum jubilee and he will provide the clerk with some information on this.

As County Cllr Henderson was not present, no report was provided from the County Council.  

 

11.  Items for information only

Cllr Jones informed councillors that he has received an offer to tidy up the monument at Winson Cross free of charge and councillors agreed that this was an offer that should be taken up.

 

12.  Date of the next parish council meeting

The next meeting will be on 4th May 2022 starting at 7:30 pm in the Methodists’ Hall. This evening’s meeting ended at 8:13 pm.

These minutes are draft until they are agreed at the next meeting.

 


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 9th February 2022 at 7:00 pm at the Methodists’ Hall, Chittlehampton


Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mr P Bradbury, Mr C Timberlake, Mrs M Edwards, Mrs P Shallcross, Mr I Waldron &                                                             Mr M Jones

                        Parish Clerk:     Mr A Scott (attending remotely)

                        District Cllr:      Mr R Jenkins

Apologies:                                  N/a

Not present:                             Mrs S Rowe and County Cllr Paul Henderson                                                                              

Members of the public:      2 members of the public and a representative of NDC were also present

The meeting started at the earlier than usual time of 7:00 pm. 


1.     Apologies and Declarations of Interest

No apologies had been received and there were no declarations of interest.

 

2.     Minutes

A minor change to the draft minutes for the previous parish council meeting of 12th January 2022 was requested to clarify the church’s offer of assistance with the organisation of events to commemorate The Queen’s platinum jubilee and with this made the minutes were unanimously approved as a true record.

 

3.     Discussion with Maria Bailey, NDC’s Service Manager (Development Management)

The parish council was fortunate to have the opportunity at the meeting to discuss planning matters of concern to parish councillors face-to-face with Maria Bailey, NDC’s Service Manager (Development Management). In order to provide the most effective use of this opportunity, Ms Bailey had been provided with details of some issues in advance of the meeting.

After giving some personal and professional background, Maria explained that on top of coping with the staffing issues that the coronavirus pandemic has caused everywhere, staffing levels within the district council planning department had been particularly badly hit as a result of 3 senior planning officers deciding to take retirement. This combined with a 30-40% increase in planning applications received. Due to a shortage of qualified planners it was hard to recruit new staff but in October two new apprentices were taken on to work on enforcement matters.

Maria explained that when she joined NDC in June 2021 there had been a backlog of applications on the enforcement side of things. Improvements were made so that whereas in the summer there was a 5-6 week delay in dealing with the initial registration of applications, 2 weeks prior to Christmas this was back to the normal timescale of registering applications within 2 days. NDC are currently on top of new issues coming in although there is still a degree of backlog regarding the older cases. Efficiency improvements have been made which take advantage of the capabilities of software which have reduced the load on officers’ time. Having managed to get on top of quantity, they are now able to look at quality. For example, when NDC make a decision that goes against the wishes of a parish council they now hope to be able to come back to the parish council and explain their reasons for doing this. Maria explained that she would like to come out to parish councils to have a discussion such as this one on a yearly basis. If there is a particularly controversial application in a parish she would like to offer for the planning officer dealing with the case can come out to discuss the parish’s concerns.

Councillors then raised their concerns about the condition of Rowan Cottage which is in the heart of Chittlehampton and which has been the subject of concern for some years now. Maria explained that the current situation is that legal opinion is being sought to be able to make a decision on the expense involved and the likely outcome. Maria said there may also be some action that the Conservation Officer can take. Cllr Ives explained that over last weekend the gate to the walled garden had become pretty much non-existent as the gatepost has fallen down and was found lying in lane. He provided some photographs of the issues involved. Cllr Ives explained that slates on the top of the wall could fall off and hurt a child making their way to school along the path adjacent to the wall and that this risk had been reported to the district council 5 years ago.  District Cllr Jenkins explained that he has been working on the issue of this property for 2 years but without much progress. In spite of having an email address and a telephone number for a relative of the owner, these are now not responded to and so he now has no effective line of communication with those responsible for the property.

Councillors and a member of the public present discussed concerns over access regarding a planning application for Hill Head Barn. Maria said it was her expectation that all applications would receive a site visit as part of the process. Maria also answered a number of questions she had been sent by Cllr Shallcross about issues relating to developments in Barnstaple that are of interest to parishioners.

  

4.     Parish Clerk’s Update

Trees at Hill Head

The unsafe roadside trees at Hill Head that were reported by the parish council to the county council’s highways department as requiring urgent attention have now been felled and removed.

 

Repainting of village pump and waste bin

A Parish Council Community Councillor Grant has been applied for to cover the cost of this work and has been approved by District Cllr Jenkins. The grant depends on the work being completed and evidence of this being provided to NDC by 12th March 2022. Cllr Timberlake has confirmed that he will able to get the work completed in this time.

 

Temporary traffic notices

The clerk reminded councillors that DCC’s notifications of future traffic restrictions within the parish are posted on the Latest News tab of the parish council’s website. 

 

Update regarding Umberleigh Floodwatch

The clerk has passed on to the Environment Agency a report from Colin Dring of a considerable build-up of debris at Umberleigh Bridge which is restricting the flow of the river and thereby increasing the risk of flooding. They have passed the report on to their local team who will assess the situation and take the action necessary. Unfortunately, due to funding restrictions they say they are no longer able to provide any updates on the action they take.

 

The Floodwatch equipment that is owned by the parish council has been moved to a new location. The equipment remains within the parish but it will now be easier to access and will be in a drier environment which is an important consideration when storing electrical items. The clerk has written a letter of thanks to the parishioner who has been storing the items for the past ten years.

 

Since David Hawkings – who was sharing responsibility for overseeing flooding concerns at Umberleigh with Colin - moved away from the parish last year, Colin has been in sole charge of these matters and he would very much like to find someone who is prepared to join him in overseeing the flooding situation. As a result of virtually all of the vulnerable domestic properties in the valley having now been equipped with flood barriers and other property-level protection, the focus of his activities will now be on providing post-flood assistance where required.

 

Grit bin at Hill Head

The grit bin at Hill Head has had the overgrown brambles cleared away and has been re-filled.

 

Brambles by football pitch

Lindsay Southcombe has been clearing the brambles around the boundary of the football pitch in Chittlehampton. Cllr Jones pointed out that there is still further work to do in this regard.

 

Playing field trees

The tree surgeon has been contacted by Cllr Timberlake and he has explained that due to the extremely wet weather softening the ground and the size of machinery required to do the work, completing the work now would ruin the football pitch. In the light of this his intention is to delay the work until nearer to April by which time the ground should have dried out sufficiently.  

 

Co-option of a parish councillor to fill a casual vacancy

The notice of vacancies for two parish councillors to be co-opted to the parish council is up on the parish council website and on notice boards in the parish. Once the parish clerk has been informed by NDC sometime after 24th February 2022 whether or not the requirements for an election to be held have not been met, the next stage of the process of filling the vacancies can begin. Anyone interested in becoming a parish councillor is welcome to give thought to this now and to approach an existing councillor or the parish clerk for information of what is involved but formal applications to become a councillor will not be invited until sometime after the 24th February 2022.

 

Planning meeting on 23rd February 2022

The clerk reminded councillors that a planning meeting has been arranged for 23rd February 2022. 

 

Donations

The parish council has received emails of appreciation from both Citizens Advice and the South West Heritage Trust for its recent donations.

 

Confirmation of precept

The clerk reported that he has confirmed the precept with North Devon Council and that the parish council will receive the first instalment of in April 2022. 

 

Speeding concerns at Umberleigh 

The clerk explained that a member of the public had been expected to attend tonight’s meeting to talk to councillors about this but that they were not actually present at the meeting. Cllr Shallcross said that she was aware of further concerns being expressed about traffic past the school.

 

5.     Chittlehampton children’s play area

A meeting has been held with a representative of the company that is offering a complete package for a new play area for £15,000 excluding VAT. He confirmed that it would be possible on the site explained that the parish council would have to remove the remaining existing equipment first as well as get the area turfed. They would not be prepared to undertake the removal themselves. Cllr Jones anticipates the removal and re-grassing to be possible for around £1,200-£1,500 so this would be an additional cost to the £15,000 (£18,000 including VAT) for the play area equipment. Payment would have to be made 90 days before installation. Concerns were expressed about the parish council taking on a substantial debt for this project to happen. Cllr Ives pointed out that the parish council is still paying for the loan it took out for the extension of the churchyard. Councillors unanimously agreed to approve an expenditure of up to £2000 to remove the remaining items on the play area and grass over the area.  

 

6.     Rowan Cottage

See update provided by Maria Bailey under point 3 above.

 

7.     The Queen’s platinum jubilee celebrations in June 2022

Cllr Shallcross informed councillors that Atherington’s community has lots of plans particularly as things coincide with the 10th anniversary of their pavilion. Umberleigh is thinking of having a big breakfast on the Thursday morning – this would not clash with Chittlehampton’s planned sports day and lighting of a beacon. Umberleigh may have a barbecue on the Saturday so it may be better for Chittlehampton to have its street party on the Sunday. The parish council has not received any responses to its requests to parishioners for ideas or assistance regarding the commemorative events.

Atherington plan to give commemorative £5 coins to children to mark the landmark. Councillors will give thought to what gift Chittlehampton could give its children and decide on what this will be at the next meeting of the parish council. The suggestion was made that a local talent concert – maybe on the Friday evening – might be held as these have always been very successful in the past and proceeds raised could go towards the cost of a new play area.  

The clerk explained that NDC have requested that the parish council keep them informed of events once they are finalised as they will create a page on their website informing people of jubilee events across the district.

 

8.     Parish Council Facebook Page

Cllr Jones informed councillors that that he has prepared the official parish council Facebook page and that it will go live shortly.

 

9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 13/01/22 – 08/02/22:                 

PWLB                            Loan repayment                                                         £   283.74

Mr Alvin Scott              Wages & expenses                                                      £   310.67

HMRC                           Income tax                                                                  £     72.00

NDC                              Dog Waste Collection                                                 £   249.60

                         

Upcoming payments requiring parish council approval:

N/a                  

Payments received:

NatWest                                   Interest                                                                        £      0.04

Upcoming payments to parish council:

N/a      

Statement of Accounts as at 8th February 2022

Balance of Current a/c             £ 9,624.74*

Balance of Reserve a/c             £   4,447.59

Total Balance                             £ 14,072.33*

*N.B. An expenditure on the play area of up to £3,000 has already been approved. Also, the parish council is holding a sum of £150.00 that was paid into its account as money raised for the Umberleigh defibrillator fund and is ring-fenced for that purpose.

 

10.  District & County Councillors’ reports

District Cllr Jenkins confirmed that the parish council’s grant application for the costs of repainting the village pump and waste bin has been approved and that a similar amount of grant money should be available for another project within the parish from May-June time onwards.

County Cllr Henderson was not present so no report was given from the County Council.  

 

11.  Items for information only

Cllr Jones asked the clerk to report two street lamps that are not working. 

 

12.  Date of the next parish council meeting

The next meeting will be on 9th March 2022 starting at the usual time of 7:30 pm in the Methodists’ Hall. This evening’s meeting ended at 8:18 pm.

These minutes are draft until they are agreed at the next meeting.


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 12th January 2022 at 7:30 pm at the Methodists’ Hall, Chittlehampton 


Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mr P Bradbury, Mr C Timberlake, Mrs M Edwards, Mrs P Shallcross & Mr M Jones

                        Parish Clerk:     Mr A Scott (attending remotely)         

Apologies: Parish Cllrs:       Mr I Waldron, Mrs S Rowe and District Cllr Mr R Jenkins

Not present:                              County Cllr Paul Henderson                                        

Members of the public:      1 member of the public was present


The meeting started at 7:30 pm. 


1.     Apologies and Declarations of Interest

Apologies had been received from Mr I Waldron, Mrs S Rowe and District Cllr Jenkins as he had a district council meeting to attend. There were no declarations of interest.

 

2.     Minutes

The draft minutes for the previous parish council meeting of 8th December 2021 were unanimously approved as a true record. The clerk pointed out a couple of minor changes from the draft minutes that had been circulated previously: a spelling mistake and the date of the forthcoming meeting in February.


3.     Parish Clerk’s Update


Playing field trees

Work on this has been delayed by illness. Cllr Timberlake will seek an update from the tree surgeon.

 

Co-option of a parish councillor to fill a casual vacancy

The vacancies for two parish councillors to be co-opted to the parish council have been notified to North Devon Council and the required notices will be displayed in due course on the parish council website and on notice boards in the parish. The clerk thanked Cllr Bradbury for taking on the task of displaying posters on the parish council’s notice board at Cobbaton now that Cllr Davies, who used to do this, has resigned from the parish council.

 

Pavement edging stones opposite the village hall in Chittlehampton

Most damage to the capping stones on the edge of the raised pavement opposite the village hall has been repaired. The latest damage has been reported to the highways department.  

 

Potholes

The clerk will chase up better repairs to potholes in East Street between Ash Farm and the monument.

 

Repainting of village pump and waste bin

This work is still awaiting completion.

 

Snow Warden Scheme

Cllr Jones confirmed that he has completed the online registration which is the first step towards becoming the next Snow Warden for the parish. However, having read the documentation provided by County Cllr Henderson at the last meeting, both Cllr Jones and Cllr Timberlake (who intend to share the role) expressed concerns regarding their liability while acting as Snow Wardens and the expectations involved. Clarification of this will be sought. Until these matters are resolved the parish council will continue to operate on the existing basis with Cllr Ives as Snow Warden.

 

Speeding concerns at Umberleigh

The clerk has informed Cllr Shallcross who best to contact at DCC’s Highways Department about the concerns of parents regarding the speed of traffic passing Umberleigh Academy on the B3227.   

 

A lack of a morning postal collection in Umberleigh

Following on from a discussion at the previous parish council meeting, the clerk is investigating whether anything can be done to restore a morning Royal Mail collection in Umberleigh and to re-instate a missing post box and will report to the parish council what progress is made.

 

Repair of bench at Cobbaton

Cllr Bradbury has kindly offered to complete the repairs to the bench at Cobbaton at no cost.  

 

Visit to the parish council by Maria Bailey

The clerk reminded councillors that Maria Bailey, NDC’s Service Manager (Development Management) will be attending the next parish council meeting and requested them to provide her with advance notice of any questions about particular properties so that she has an opportunity to research her answers. Cllr Ives informed councillors that he will be asking for a detailed update on the situation regarding Rowan Cottage.

 

Remote Meetings for Councils in England

The clerk informed councillors that the Society of Local Council Clerks (SLCC) and the National Association of Local Councils (NALC) are currently working towards getting the right for councils to meet remotely reinstated should they wish to do so. The clerk has provided feedback in support of this campaign and signed a petition which currently has approaching 5000 signatures.

 

Trees at Hill Head

The clerk informed councillors of an email that had recently been received regarding the unsafe condition of roadside trees at Hill Head. This had been discussed at the previous parish council meeting and councillors had been under the impression that the matter was in the process of being dealt with. He informed them that he had spoken to DCC’s highways department and impressed on them the immediacy and seriousness of the matter, pointing out that the route is used twice daily by the school bus. They promised to take appropriate action. Any further deterioration in the situation can be reported directly to the Highways Department on the following number: 0345 155 1004.

 

4.     Chittlehampton children’s play area

Councillors discussed an offer from Creative Play to help communities commemorate the Queen’s Jubilee which would provide and install suitable play equipment in time for the Queen’s Jubilee in June for a cost of £15,000. This represents a very substantial saving on what would normally be charged for such a provision. In order to take advantage of this offer it would need to be ordered by 25th February 2022. Questions were raised as to whether the size/shape of the land available would be acceptable to Creative Play and when the payment would need to be made. Cllr Jones offered to investigate this with the company and informed the meeting that a Christmas quiz held at The Bell Inn had raised £400 towards a new play area. Offers of further donations have been received. Thought will be given to how the parish council might be able to finance such an expense, including donations and possible loans. The parish council already has £3,000 set aside for expenses for a play area so the amount required will be £11,600. There will also be the issue of getting the site cleared and costs associated with this. Cllr Jones will contact the company to clarify the points raised.

 

5.     Rowan Cottage

The son of the owner visited Rowan Cottage on 28.12.21 and 29.12.21 and cleared up and removed ivy and brambles from the front garden and from the walled garden. He intends to return in the spring. The clerk explained that District Cllr Jenkins has informed him that he is in the process of trying to arrange a meeting with all interested parties attending at the property. The parish council hopes to receive a detailed update on the situation when Maria Bailey attends the next parish council meeting.  

 

6.     The Queen’s platinum jubilee celebrations in June 2022

Cllr Ives informed councillors that he has spoken to Carole Henderson-Begg and that the church’s social committee is willing to help arrange a street party so long as some of the younger parishioners are willing to assist with the heavy work involved in putting things up and taking them down. The marquee in the churchyard will be in place at that time so should be available for use if the weather is unkind. 

Councillors discussed the possibility of purchasing the official jubilee burner at a cost of £490. A number of councillors were not keen on spending such an amount on this and felt that a beacon of the kind used previously would suffice.

Requests for ideas from parishioners for how the jubilee could be commemorated in the parish have so far not provided any responses. A sports day and children’s barbecue were suggested by councillors as potential events and Cllr Ives said that his wife would be willing to arrange a snail race. Cllr Jones offered to represent the parish council at a meeting to discuss the planning of jubilee events in Umberleigh and Atherington which is being held on 19th January 2022 at 6:30 pm at The Rising Sun.  

 

7.     Parish Council Facebook Page

Councillors agreed that the council will create an official parish council Facebook page which it is hoped will help inform parishioners of the work the council does. However, in order to avoid potential problems with such an enterprise, it was agreed that the suggestions put forward by County Cllr Henderson at the previous meeting would be put in place. These include that comments will not be allowed to be posted. Cllr Jones will set up the page.

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 08/12/21 – 12/01/22:                 

Mr C Timberlake          Grass cutting (July-November inclusive)                   £   470.00

SW Heritage Trust      Donation                                                                                      £     50.00

Citizens Advice             Donation                                                                                      £     25.00

Mrs M Edwards            Xmas tree, lights & batteries for The Square           £     76.96     

SLCC                                  Membership renewal                                                            £   112.00

Mr Alvin Scott               Wages & expenses                                                                  £   310.67

HMRC                                Income tax                                                                                  £     72.00

Defibstore Ltd               Defibrillator battery                                                              £   282.00

                         

Upcoming payments requiring parish council approval:

PWLB                                Loan repayment                                                                        £   283.74

 

Payments received:

NatWest                          Interest                                                                                          £         0.04


Upcoming payments to parish council: N/a

     

Statement of Accounts as at 12th January 2022

Balance of Current a/c             £ 10,540.75*

Balance of Reserve a/c             £   4,447.55

Total Balance                                 £ 14,988.30*

*N.B. An expenditure on the play area of up to £3,000 has already been approved. Also, the parish council is holding a sum of £150.00 that was paid into its account as money raised for the Umberleigh defibrillator fund and is ring-fenced for that purpose.

 

9.     Confirmation of precept

The clerk explained that the impact of the requested precept for the year 2022-2023 upon the parish element of council tax will be that the council tax for a Band D property will decrease from last year’s £33.80 to £32.93 this year. Councillors unanimously approved this change and the clerk will give official confirmation to NDC.

 

10.  District & County Councillors’ reports

District Cllr Jenkins was not present but had given the clerk information to pass on to the parish council in his absence. In addition to trying to arrange a meeting regarding Rowan Cottage (see above), Cllr Jenkins explained that he has a small pot of approximately £200 that the parish council may receive as a contribution to work being done for the benefit of the community. This may be payable towards the recent purchase of a replacement battery for the defibrillator or towards the cost of repainting the village pump and waste bin in The Square.

County Cllr Henderson was not present so no report was given from the County Council.  

 

11.  Items for information only

Cllr Hooper informed councillors that following on concerns mentioned at the last meeting he has taken a look at the situation regarding erosion of the bank around the memorial bench on the corner of the B3227. Although he currently thinks there isn’t a significant problem he will but keep eye on the situation.

Cllr Edwards wondered if the clerk could look into a couple of matters that, some years ago, were looked into but which were never acted on:

·       the parish council was told that warning signs would put in place at the humpback bridge at the bottom of Woodlands Hill at Cobbaton.

         People are still reporting bottoming their cars there. A temporary sign that was put up disappeared and nothing further was done.

·       the possible provision of a pelican crossing at Umberleigh Academy.

Cllr Timberlake wondered if a more prominent sign could be put in place at Winson Cross warning big lorries that that entrance to the village is not suitable for lorries over 3.5 tons to prevent lorries finding they are unable to navigate the bendy, narrow lane once they get further down.

 

12.  Date of the next parish council meeting

The next meeting will be on 9th February 2022 starting at the earlier than usual time of 7:00 pm in the Methodists’ Hall to facilitate the parish council meeting with Maria Bailey, NDC’s Service Manager (Development Management).   


This evening’s meeting ended at 8:26 pm.

These minutes are draft until they are agreed at the next meeting.

 

CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 8th December 2021 at 7:30 pm at Cobble Cottage, Chittlehampton


Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mr P Bradbury, Mr I Waldron, Mr T Kirby & Mr M Jones.

                        County Cllr:      Paul Henderson.                              

                        Parish Clerk:     The parish clerk was not in attendance due to no internet service being available in Chittlehampton due to an outage that                                                              had already lasted over a week. The clerk has prepared these minutes from a recording of the meeting and notes
                                                          kindly made during the meeting by the previous parish clerk, Mrs Rose Warren.              

Apologies: Parish Cllrs:       Mr C Timberlake, Mrs M Edwards, Mrs S Rowe and Mrs P Shallcross.

Not present:                             District Cllr Mr R Jenkins and Mrs A Davies.             

Members of the public:      2 members of the public were present.


Due to an unexpected last minute inability to gain access to the intended meeting venue of the Methodists’ Hall, the meeting was by necessity held at Cobble Cottage, a very short distance from the intended venue. The meeting started at 7:30 pm. 


1.     Apologies and Declarations of Interest

Apologies had been received from Cllr Timberlake, Cllr Shallcross, Cllr Rowe and Cllr Edwards. There were no declarations of interest.

 

2.     Minutes

The draft minutes for the previous parish council meeting of 20th October 2021 were unanimously approved as a true record.


3.     Parish Clerk’s Update

In the enforced absence of the clerk, the chair of the parish council read councillors written updates provided by the clerk:

 

Playing field trees

Although it had been expected that the work by the tree surgeon on the trees around the playing field in Chittlehampton and the removal of the dead tree on The Square was to have taken place towards the end of October, this has yet to be completed. [Post meeting update: the tree surgeon now hopes to complete the work during the week commencing 20th December 2021.] 

 

Retiring councillors

The clerk and chair recorded their thanks to Councillor Davies and Councillor Kirby for their contributions over many years of service to the parish council now they have both decided to retire from their roles at the end of this year.

 

Pavement edging stones opposite the village hall in Chittlehampton

Photographs of a second recent incident of damage to the capping stones on the edge of the raised pavement opposite the village hall have been provided to the highways department and an inspection arranged. The day prior to the parish council’s meeting it was discovered that further damage seems to have happened which will be reported in due course.

 

Potholes

The clerk now has a direct contact address at highways to follow up the temporary repairs that have been made along a considerable length of East Street between Ash Farm and the monument. The hope is that a better, more permanent repair using a dragon patching machine will be achieved.

 

Repainting of village pump and waste bin

This work is still awaiting completion.

 

Grit bins and Snow Warden Scheme

The overgrown and empty grit bin at Hill Head Cross has been reported to the highways department.

The clerk has sent Cllr Timberlake and Cllr Jones details about the Snow Warden Scheme and the next step is for them to register online that they would like to jointly take on the role. The clerk has today received an email from Richard Sables at DCC Highways explaining how training for the new Snow Wardens can be arranged. At tonight’s parish council meeting District Cllr Henderson provided Cllr Jones with an introductory pack about the scheme and left a copy for Cllr Timberlake to pick up.

 

Remembrance Sunday

At the commemorative service on 14th November 2021 Cllr Ives laid the wreath and gave the reading.

 

Removal of Annual Parish Meeting from next year’s meeting dates

The Society of Local Council Clerks has recently stated that parish councils do not have to hold an Annual Parish Meeting. These meetings are a legacy from the Middle Ages when local councils did not exist and allowed local government electors registered for the parish to hold a meeting about items of concern. As no parishioners have attended Chittlehampton’s Annual Parish Meetings for a number of years now, the clerk has removed this meeting from the list of meeting dates for 2022. In the unlikely event that parishioners might benefit from such a meeting being held, this can still be arranged.

 

Speeding concerns at Umberleigh 

Cllr Shallcross has informed the clerk that several parents at Umberleigh Academy wish to send a petition to Highways Department regarding traffic speeding past the school on the B3227. The clerk is in contact with Cllr Shallcross about this.

 

A lack of a morning postal collection in Umberleigh

Cllr Shallcross has also informed the clerk that several people have complained that there is a lack of a morning Royal Mail collection in Umberleigh. This is since the mail box vanished from the layby on the B3227. It is believed that it was hit by a hedge trimmer. This is the second post box to be removed - the first was stolen outside Old Tollgate quite a few years ago then it was re-located in the lay-by a few hundred yards down the road. Now that has gone and there is no talk of a replacement box. The clerk will see if anything can be done to address this.

 

Planning enforcement email

The clerk has received an email from the Enforcement Officer at NDC saying that in the summer of 2019 they received an anonymous complaint regarding a removed wall from a listed building. After several attempts to gain access to the property they viewed the site and determined that although the dwelling is a listed building, the listed building curtilage does not extend to the location of the boundary wall. Therefore no breach of planning control has occurred and no further action will be taken.

 

Fallen tree at Umberleigh                                                      

The clerk has been informed of a large tree that has come down on the public footpath near Umberleigh Academy. This has been reported and hopefully will be cleared soon.

 

4.     Chittlehampton children’s play area

County Cllr Paul Henderson provided an update on this. He explained that the situation is not straightforward due to the amount of funding required and that this means there cannot be a quick fix. Earlier that day he had met with NDC’s Section 106 officer who confirmed that no Section 106 funding will be available for Chittlehampton until new development takes place in the village.

The next step will be for the parish council to get a better idea of what equipment is required and obtain a design and a fully costed plan. If there is a cost involved in this, Cllr Henderson should be able to cover this for the parish council out of his locality budget. Once this information has been collated, Cllr Henderson will be able to approach a department of the County Council who can help identify potential funding. In particular, he intends to work with Cllr Jones on approaching the National Lottery as he believes they would look favourably on an application from a village the size of Chittlehampton. Cllr Jones explained that he plans to hold a meeting with interested people as the next step. Cllr Ives informed Cllr Henderson that the parish council already has £3000 set aside for expenditure on the play area and that it is intended to assign further funds from next year’s budget.

 

5.     Rowan Cottage

The work on the garden that the parish council was informed would happen has not yet taken place.

 

6.     Defibrillator for Cobbaton  

The chairman has provided information to residents interested in obtaining a defibrillator for Cobbaton and given an idea of the comparative costs involved between the options of hiring one from SW Ambulance or purchasing one outright. The cost of purchasing a defibrillator is around £700 but if it will be positioned outside it will also need a waterproof, stainless steel cabinet with an electricity supply and this will cost a similar amount again. Cobbaton residents plan to hold fund raising events towards the cost of obtaining a defibrillator.  

 

7.     Repair of bench at Cobbaton

The parish council is still waiting on a quote for the cost of repairs to a bench at Cobbaton.

 

8.     The Queen’s platinum jubilee celebrations in June 2022

The parish council welcomes ideas from parishioners on how to celebrate the Queen’s platinum jubilee from Thursday 2nd June to Sunday 5th June 2022. Requests for ideas will be published in the Chronicle and on the parish council’s website. Cllr Jones reported that the cost of a commemorative burner would be £490 and that it is something that the parish council could retain for future use. He also explained that there is also a virtual tour option which explains the relevance of locations. The parish council will see what other suggestions are received and consider all suggestions at a future meeting.

 

9.     Parish Council Facebook Page

Cllr Jones raised the suggestion of having an official parish council Facebook page as he feels this would help publicise the work done by the parish council. Cllr Henderson said that having a Facebook page can result in a lot of misinformation and helpfully made a number of recommendations on how such a page should be administered to prevent various potential pitfalls. The parish council will consider this idea further at its next meeting.  

 

10.  Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 21/10/21 – 08/12/21:

HMRC                                                   Income tax                                                      £     72.00

Mr Alvin Scott                                    Wages & expenses                                    £   310.67

HMRC                                                   Income tax                                                      £     72.00

Mr Alvin Scott                                    Wages & expenses                                    £   310.67

 

Upcoming payments requiring parish council approval:

Donation to North Devon Record Office                                                                                                £      50.00

CAB                                                                                                                                                                              £      25.00

SLCC (Society of Local Council Clerks) membership renewal 01/01/22-31/12/22       £    112.00   

                                     

Payments received:

NatWest                                                            Interest                                                  £         0.04

NatWest                                                            Interest                                                  £         0.03

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 8th December 2021

Balance of Current a/c    £  11,939.38*

Balance of Reserve a/c    £    4,447.51

Total Balance                        £  16,386.89* 

 

*An expenditure of up to £3,000 has been approved for the children’s play area. In addition to the above balance in the current account the parish council is holding a sum of £150.00 that was paid into its account as money raised for the Umberleigh defibrillator fund and this is ring-fenced for that purpose.

 

11.  Approve budget

The proposed budget for the year 2022-2023 had been circulated to the parish councillors prior to the meeting and was unanimously approved. The clerk will apply to NDC for a precept of £12,635.00, down from £12,810.00 last year.

 

12.  Dates for parish council meetings during 2022

Parish councillors agreed the proposed dates for the council’s meetings for 2022. To keep parishioners more up-to-date with the parish council’s work, the dates of the meetings for next year have been moved so that the parish council reports published in the Chronicle can appear in the first edition published after each meeting. The meeting on 9th February will start at the earlier time of 7:00 pm to facilitate the visit from Maria Bailey, NDC’s Development Management Service Manager.

 

13.  District & County Councillors’ reports

District Cllr Jenkins was not present but County Cllr Henderson provided councillors with an update regarding the County Council. DCC will have less money available in the next financial year. The cost of social care takes up almost 75% of the County budget and this is growing simply because of the age of Devon’s population. The extra money that will be coming in as a result of Government changes to national insurance will only be available to hospitals, it won’t be feeding down into social care in the community. Over the Christmas holidays every child receiving school meal vouchers will receive a £30 voucher per week instead of the usual £15 voucher. Devon has received £5m as a household support fund to assist less well-off families over the Christmas period. Any families requiring assistance, for example with the cost of heating or electricity, can contact NDC for assistance. DCC has said it will be net zero carbon by 2030 and it will be retrofitting buildings in Exeter, Barnstaple, Tavistock and Honiton with air-source heat pumps and solar panels to assist with this. Cllr Henderson congratulated the parish council on the positive action it was taking in appointing new snow wardens.    

 

14.  Items for information only

Cllr Hooper said a neighbour has expressed their concern that a bank around the memorial bench on the corner of the B3227 as you go downhill towards Deptford was being eroded by farm traffic going in and out of a field. Cllr Hooper will take a look into this.

 

The chairman reported that some trees bordering the road at Hill Head in Chittlehampton are in an unsafe condition but Cllr Jones said that the landowner has already said that these will be removed.    

 

15.  Date of the next parish council meeting

The next meeting will be on 12th January 2022 starting at 7:30 pm in the Methodists’ Hall.   

This evening’s meeting ended at 8:05 pm.

These minutes are draft until they are agreed at the next meeting.



CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 20th October 2021 at 7:30 pm at the Methodist Hall, Chittlehampton


Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mr P Bradbury, Mrs P Shallcross, Mr I Waldron, Mrs S Rowe, Mr T                                                               Kirby, Mr C Timberlake & Mr M Jones                           

                        Parish Clerk:     Mr A Scott (virtual attendance)                          

Apologies: Parish Cllrs:       Mrs A Davies

Not present:                             County Cllr Mr P Henderson and District Cllr Mr R Jenkins                                            

Members of the public:       4 members of the public were present.


The meeting of the parish council started at 7:31 pm.

 

1.    Apologies and Declarations of Interest

Apologies had been received from Cllr Davies. There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 8th September 2021 were unanimously approved as a true record.

 

3.     Parish Clerk’s Update

Arranged attendance by new Service Manager for Development Management at North Devon Council

The clerk explained that the arranged attendance at that meeting by Maria Bailey, North Devon Council’s new Service Manager for Development Management, had had to be cancelled as she had recently decided to leave NDC.

 

Playing field trees

Cllr Edwards explained that the work by the tree surgeon on the trees around the playing field in Chittlehampton and the removal of the dead tree on The Square was expected to take place the following week.

 

Pavement edging stones opposite the village hall in Chittlehampton

Damage to the capping stones on the edge of the raised pavement opposite the village hall has been reported to the highways department and repairs made.

 

Potholes

The clerk has reported the pot holes along a considerable length of East Street between Ash Farm and the monument and requested a repair using a dragon patching machine to affect a repair which should result in a more permanent repair than those previously made. The highways department has reported that repairs were made during last week but councillors said only some have been repaired and that dragon patching has not been used. The clerk will follow this up.

Any parishioner can report a pothole in need of repair directly to Devon County Council via the following web page:

External link opens in new tab or windowhttps://www.devon.gov.uk/roadsandtransport/report-a-problem/report-a-pothole.

Further details on how to report potholes are on the home page of the parish council’s website.

 

Village pump and waste bin

Cllr Timberlake will repaint the village pump and waste bin on The Square in Chittlehampton as soon as has an opportunity to do this and the weather allows.  

  

Overgrown footpath at Umberleigh

The clerk has reported the overgrown footpath by the river Taw leading from the B3227 and has been informed by a parent at the school that the vegetation has now been cut back.

 

Rebranding of parish council’s insurance broker

The clerk informed councillors that the parish council’s insurance broker, Came & Company, has rebranded to Gallagher.

 

Public Space Protection Order (PSPO)

The PSPO regarding dog control on Chittlehampton playing field and on the area surrounding the village hall is now operational and the appropriate signage is in place.

 

Grit bins

Cllr Ives has inspected the parish’s grit bins in preparation for the winter. Four of these are full but the remaining one – at Hill Head Cross – is not only empty but so overgrown that it is almost invisible from the road. The clerk has reported this to highways.

Cllr Ives asked if another councillor would be prepared to take over the role of snow warden from him. Cllr Timberlake and Cllr Jones said they would jointly take on the role. The clerk will provide them with information on what is involved.  

 

Councillor resignations

The clerk informed councillors that Cllr Davies will be standing down from the parish council at the end of the year. Cllr Kirby also informed the meeting that he too intends to stand down at end of this year. As the next parish council elections will not take place until May 2023, this means that two vacancies will arise early in the New Year which the parish council can choose to fill via co-option. These will be advertised at the appropriate time.      

 

4.     Chittlehampton children’s play area

Cllr Timberlake and Cllr Jones had met with County Cllr Paul Henderson the previous day. Cllr Henderson will do some investigations and report back on these to the parish council. The parish council feels that until it hears back from him it would be best to hold on to the £3,000 it has set aside for expenditure on the play area as it will be easier to attract additional funding if it has this initial fund to build upon rather than try to attract funding from scratch.  

 

5.     Rowan Cottage

The owner’s son has informed the parish council that he intends to come back down in November or December to do more work on the garden.

 

6.     Defibrillator for Cobbaton  

The chair has spoken to those interested in obtaining a defibrillator for Cobbaton and provided information on the alternative ways this can be approached. Originally there was a suggestion that a telephone box would be a good location for a defibrillator in Cobbaton but the village’s own phone box was removed more than a decade ago and the cost of purchasing a replacement one would be prohibitive. Thought will be given to whether a suitable location that allows 24-hour access and which has an existing electricity supply can be identified.      

 

7.     Repair of bench at Cobbaton

The parish council have asked to receive a quotation for the cost of repairs to a bench at Cobbaton and will consider this once it has been received.

 

8.     Speeding concerns at Umberleigh

Cllr Shallcross explained that the new car park at Umberleigh Academy is now proving not quite big enough due to the increase in pupil numbers at the school. The speed of traffic on the B3227 near the school and of lorries in particular was raised at a recent Umberleigh Village Hall meeting. Two years ago the parish council had reported its concerns about this and similar concerns about speeding on the A377 to the county council and as a result speed measurements were taken but due to the onset of the Covid-19 pandemic no further reports on this were received from DCC. The clerk has recently written to the Neighbourhood Highway Group Manager at DCC for an update and has been informed that the speeds recorded resulted in enforcement being carried out by the police shortly afterwards. Several penalty notices were issued at both locations. In light of this it is intended that enforcement either by safety camera van or by the police will continue at random intervals. The clerk will investigate whether any further action can be taken to reduce speeding in these locations.

 

9.     Remembrance Sunday

This year Remembrance Sunday will fall on 14th November 2021. Councillors agreed that Cllr Ives will give this year’s reading. 

 

10.  The Queen’s platinum jubilee celebrations

Councillors discussed options for celebrating the Queen’s platinum jubilee in 2022. An extended bank holiday from Thursday 2nd June to Sunday 5th June will provide an opportunity for communities to come together to celebrate the historic milestone. Councillors liked the ideas of holding a street party in The Square in Chittlehampton and of purchasing a commemorative beacon as this would be something that could be retained for use in future years. The parish council would welcome ideas and offers of help from parishioners and will seek these via the parish council website and through the Chronicle parish magazine. Cllr Shallcross suggested that, as the celebrations will be spread over 4 days, any arrangements should involve making contact with those making similar arrangements in nearby villages in order to avoid a clash of events.  

 

11.  Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 09/09/21 – 20/10/21:

NDC                                                       Dog waste bins collections                                   £   249.60

HMRC                                                   Income tax                                                                     £     72.00

Mr Alvin Scott                                   Wages & expenses                                                     £   310.67

Royal British Legion                       Commemorative wreath                                        £     25.00

Mrs P Shallcross                              Raffle prize for Umberleigh garden show     £     28.00

Mr M Ives                                             PSPO dog signs                                                          £     14.76

Mr L J Southcombe                         Spraying of weeds                                                     £     50.00                 

 

Upcoming payments requiring parish council approval:

Christmas tree and lights for The Square                                                                        £      TBA 


N.B. An expenditure on play area of up to £3,000 has already been approved for the children’s play area.

                                     

Payments received:

NatWest                                                Interest                                                                          £           0.04

Western Power                                  Wayleave payment                                                 £         16.96

NDC                                                         50% of precept                                                         £  6,405.00      

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 20th October 2021

Balance of Current a/c    £  12,554.72*

Balance of Reserve a/c    £    4,447.44

Total Balance                        £  17,152.16* 

 

*N.B. In addition to the above balance in the current account the parish council is holding a sum of £150.00 that was paid into its account as money raised for the Umberleigh defibrillator fund and is ring-fenced for that purpose.

 

12.  District & County Councillors’ reports

As neither County Cllr Henderson nor District Cllr Jenkins were present, no reports were given.  

 

13.  Items for information only

The parish would like to record its appreciation to Mr Mark Grimshire for recently cutting back the hedges down the side of the playing field in Chittlehampton.

 

14.  Date of the next parish council meeting

The next meeting will be on 8th December 2021 starting at 7:30 pm in the Methodists’ Hall.   

This evening’s meeting ended at 8:11 pm.

These minutes are draft until they are agreed at the next meeting.

 


 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 8th September 2021 at 7:30 pm at the Methodist Hall, Chittlehampton


Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs S Rowe, Mr T Kirby & Mr M Jones                           

                        Parish Clerk:     Mr A Scott

                        County Cllr:      Mr P Henderson

                        District Cllr:      Mr R Jenkins

Apologies: Parish Cllrs:      Mrs P Shallcross and Mr C Timberlake

Not present:                             N/a    

Members of the public:       No members of the public were present.

The meeting of the parish council started at 7:31 pm.

 

1.    Apologies and Declarations of Interest

Apologies had been received from Mrs P Shallcross and Mr C Timberlake. There were no declarations of interest.

 

2.    Minutes
The draft minutes for the previous parish council meeting of 21st July 2021 were unanimously approved as a true record.

 

3.    Parish Clerk’s Update

The chairman and parish clerk welcomed both Paul Henderson (the new county councillor for Chulmleigh & Landkey) and Matthew Jones (recently co-opted parish councillor) to their first meeting of the parish council.

 

Playing field trees

The work by the tree surgeon on the trees on the boundary of the playing field in Chittlehampton will take place as soon as he is available to do this. It is intended that the removal of the dead tree on The Square will take place at the same time.   

 

Pavement edging stones opposite the village hall in Chittlehampton

A number of capping stones on the edge of the raised pavement opposite the village hall have been knocked out and onto the street beneath. The clerk has taken photographs and will report this to the highways department.  

 

Potholes

The pot holes along a considerable length of East Street which were repaired only a short time ago have returned in exactly the same places as before. The clerk has taken photographs of these and, having received advice from County Councillor Henderson at tonight’s meeting, will request Devon County Council to use a dragon patching machine to affect a repair which should result in a more permanent repair than previous ones.

Any parishioner can report a pothole in need of repair directly to Devon County Council via the following web page:

External link opens in new tab or windowhttps://www.devon.gov.uk/roadsandtransport/report-a-problem/report-a-pothole.

Alternatively they can just Google "Devon potholes" and follow the first suggested link.

The pothole can then be reported by clicking on its location on an interactive map. There is also an opportunity to upload a photograph of the pothole to show how bad it is and help identify the one being reported. Further details on how to report potholes are on the home page of the parish council’s website.

 

Village pump and waste bin

The village pump and waste bin on The Square in Chittlehampton will be repainted as soon as Cllr Timberlake has an opportunity to do this.  

 

Dog waste bins

Since the last parish council meeting, District Councillor Jenkins has spoken at length with both the previous and the new Waste & Recycling service manager based at North Devon Council’s offices at Brynsworthy. It seems that re-organisations of the dog waste bin collection service resulted in different staff doing the rounds and less comprehensive records of collections being kept. It would seem that this led to the recent deterioration of service recently experienced. They also discussed that where there has been an unsatisfactory level of service, a partial refund of what has been charged can be appropriate. Since Cllr Jenkins’ intervention, the clerk has directly emailed the new Waste & Recycling service manager asking for the parish council to receive a formal explanation of why the service deteriorated and requesting a partial refund in respect of the missing collections. In spite of his request for a reply in time for this meeting, no response has been received.  

 

4.     Chittlehampton children’s play area

Cllr Jones informed councillors that speculative investigations have been made into the ownership of land at Abbots Meadow as a possible location for a play facility but that ownership is proving hard to establish. The clerk explained that over two years ago a formal letter was sent to North Devon Homes regarding this but no reply was received. The parish council is waiting on a quote for the removal of the slide from the wooden climbing frame, the blanking off of the side and carrying out any repairs necessary and altering fencing appropriately so that a limited facility can be provided.    

 

5.     Rowan Cottage

Cllr Ives thanked District Councillor Jenkins for continuing to chase this up. Just recently relatives of the owners have visited the property and cut down vegetation in the garden and in the walled garden. However, this was not cleared from the property. Rat poison has been put down. It seems that a notice has been served regarding the state of the grounds and the presence of rats. An email has just been received from one of the owner’s sons informing the parish council of the work that has been done and their intention to bring the property back into use.  

 

6.     North Devon Council Public Spaces Protection Order - dog control on Chittlehampton playing field

In order to address the ongoing problems caused by irresponsible dog owners who do not pick up after their dogs and those who do not keep their dogs under appropriate control, North Devon Council has issued a Public Spaces Protection Order (PSPO). Under the PSPO, dogs will be banned on the football pitch/playing field behind Chittlehampton village hall and will have to be kept on a lead when on the land immediately adjoining the village hall. The order comes into effect from 1st October 2021 by which time signage will be in place. Anyone ignoring the order will be liable to a £100 Fixed Penalty Notice.

 

An exception has been made which will enable the annual dog show to continue to be held on the playing field. For the duration of the event dogs will have to be on a lead unless they are in the ring being judged. Organisers will have to ensure that the playing field is left in an appropriate condition afterwards.

 

7.     Wheelie bins being kept on pavements

Cllr Edwards raised the issue of wheelie bins being permanently stored on pavements as she has been made aware that some householders are not returning them onto their property once they have been emptied.  

The parish clerk explained that there is a legal requirement for wheelie bins to be removed from the pavement once they have been emptied as bins kept on pavements outside of the time required for them to be emptied can cause an obstruction and force people to walk on the road. Non-compliance with this requirement together with any enforcement action necessary are matters for North Devon Council rather than the parish council. NDC have the power to remove bins found to be on a pavement on non-collection days and to charge a fee for re-delivery. They can also issue a Fixed Penalty Notice to someone who does not respect the rules.

If any parishioners have concerns about wheelie bins near them being kept on pavements unnecessarily they can contact NDC’s Customer Services Team by calling them on 01271 327711 or by visiting one of NDC’s local offices.

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 22/07/21 – 08/09/21:

Mr Alvin Scott                                            Wages & expenses                                      £   310.67

HMRC                                                            Income tax                                                       £     72.00

Mrs C Henderson-Begg                       Donation for green bin annual fee     £     40.00                    

NDC                                                                Emptying of dog bins                                £   249.60   

Chittlehampton Methodists’ Hall   Donation                                                          £   125.00

Umberleigh Village Hall                       Donation                                                          £   400.00

Chittlehampton Village Hall              Donation                                                          £   400.00

PWLB                                                             Loan repayment                                           £   283.74

HMRC                                                            Income tax                                                      £     72.00     

Mr Alvin Scott                                            Wages & expenses                                     £   310.67

 

Upcoming payments requiring parish council approval:

Mrs P Shallcross                                     Raffle prize for Umberleigh Garden Show    £     28.00

N.B. An expenditure on play area of up to £3,000 has already been approved for the children’s play area.

                                     

Payments received:

Interest                                                                                                                          £        0.04

Interest                                                                                                                          £        0.04

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 8th September 2021

Balance of Current a/c    £    7,032.79*

Balance of Reserve a/c    £    4,447.40

Total Balance                       £  11,480.19 

 

*N.B. In addition to the above balance in the current account the parish council is holding a sum of £150.00 that was paid into its account as money raised for the Umberleigh defibrillator fund and is ring-fenced for that purpose.

 

9.     District & County Councillors’ reports

District Cllr Jenkins mentioned the possibility of the new Service Manager for Development Management at North Devon Council attending a parish council meeting. The clerk was able to confirm that he had recently arranged for her to attend the parish council’s next meeting on 20th October 2021 and he apologised for overlooking to inform Cllr Jenkins of this.

 

County Cllr Henderson discussed pothole issues and described to councillors the difference between the cold filling of potholes and so-called dragon patching. He helpfully provided considerable background to how repairs are approached by the highways department. He also informed councillors that the recently completed repairs to the surface of the A377 from Umberleigh towards the Portsmouth Arms are only temporary but these have enabled the repairs to be done at an earlier time than would otherwise have been possible. A permanent resurfacing is now scheduled to be completed in 2023. A plan is being put together to repair the hillside which is coming down at Kingford but this will take some time.  

 

He also discussed the possibility of the parish council joining the road angel scheme and enabling the parish council to have direct control of a proportion of expenditure on highway work.  

 

Cllr Henderson informed the parish council that DCC children’s services had received a bad Ofsted report but there is now a new head of services so the situation should now improve.

 

He also asked about the situation regarding the children’s play area in Chittlehampton. The Chairman provided a brief background to this and what is planned going forward. Cllr Henderson will meet with Cllr Jones and Cllr Timberlake to discuss potential funding opportunities.

 

10.  Items for information only

Cllr Ives raised the following matters:

·       The drains on the road between Slade and Honeybeetle Cross being blocked and not cleared properly. District Cllr Jenkins explained that he has already held discussions about this.

·       Lerwell beech tree has split and has been reported to highways as a dangerous tree.

·       That he would like to thank Mr Andrew Fisher who has kindly cleaned the village phone box inside and out, as well as the village noticeboard and defibrillator box.


11.  Date of the next parish council meeting

The next meeting will be on 20th October 2021 starting at 7:30 pm in the Methodists’ Hall.   

This evening’s meeting ended at 8:27 pm.

These minutes are draft until they are agreed at the next meeting.

 


 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the meeting held on 21st July 2021 at 7:30 pm at the Methodist Hall, Chittlehampton


Present:        Parish Cllrs:     Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mr P Bradbury, Mrs A Davies, Mrs S Rowe, Mr T Kirby & Mr C Timberlake

                           Parish Clerk:   Mr A Scott (present remotely)

Apologies:    Parish Cllrs:     Mr I Waldron & Mrs P Shallcross

                           County Cllr:    Mr P Henderson

                           District Cllr:   Mr R Jenkins

Not present:                               N/a

Members of the public:        Four members of the public were present – (one virtually)
                                                           all participated in the proceedings.

Due to restrictions on public meetings introduced because of the Covid-19 pandemic, this was the first meeting held in person since 18th March 2020.

The meeting of the parish council started at 7:30 pm. 

1.     Apologies and Declarations of Interest

Apologies had been received from District Councillor Ray Jenkins and new County Cllr Paul Henderson. Unfortunately, the late change in the date for this meeting from 14th July to 21st July 2021 meant that, due to a prior commitment at another council meeting on the new date, neither of them could attend this meeting. Apologies had also been received from Cllr Waldron & Cllr Shallcross.

 

2.    Minutes
The draft minutes for the previous parish council meeting of 5th May 2021 and those of the annual parish council meeting of 5th May 2021 were unanimously approved as true records.

 

3.      Update on broadband and community play area at Umberleigh Academy (moved from point 5 on agenda)

Mrs Penny Wignall (who is a governor at Umberleigh Academy, TEAM Multi Academy Trust trustee, chair of the Umberleigh Village Hall Committee and a resident of Umberleigh) and her husband Mr Bernard Wignall spoke to the parish council about the academy’s progress in improving broadband speeds and about the new community play area.

For some time Umberleigh residents have been suffering from desperately slow (ranging between 1.5-6 Mbps) broadband speeds and a connection that kept falling out altogether. Alternatives were investigated a few years ago but were found to be too expensive. Since then Chittlehampton and High Bickington have both received fibre broadband but Umberleigh did not. During the Covid-19 pandemic the slow speeds proved to be a nightmare for parents involved in home schooling and for staff working from home.

Two or three months ago representatives of the academy attended a meeting of Atherington Parish Council to discuss this and as a result the matter was taken up with North Devon’s MP Selaine Saxby to enlist her help. This soon resulted in a senior Open Reach person being appointed to assist the school and within no time they had re-instated an unused connection at no cost to the school.

There are grants available now for rural communities to subsidise fibre broadband under the Community Fibre Partnership. The academy and the Umberleigh Village Hall Committee have jointly made an application to the scheme. In addition to having the broadband connection to the school sorted an undertaking has been given to try to expedite their application. Information on telephone numbers and broadband speeds within Umberleigh have been collated to support the application. Success of the project depends upon help from the community as everyone who registers their interest in receiving fibre broadband adds money to the project; currently £1500 for an individual and £3000 for a business. Unfortunately, now the school has their new connection in place this reduces Umberleigh’s entitlement under the scheme which is why support is being sought from everyone. There has been a tremendous influx of younger people to Umberleigh and this is why the school’s numbers have increased significantly. These parents need a suitable broadband infrastructure to support their businesses.

 

The new play area parking has solved most of the previous parking problems on the hill. The parking is also available to the community when the school is not using it, for example it is being used by those visiting the church. Once it is built, the new play area will not only be used by pupils but will provide facilities for the whole Umberleigh community. The school is currently waiting for the ground to be drained so that the facility will be able to be used all the year round. The contractor will build up the land over the summer and create a drain to a wetland area. The school has obtained 3 quotes for play equipment. The school has achieved a grant for £15,000 for the first phase which will be matched by the school but it needs another similar amount for the second phase. The Chair thanked Mr and Mrs Wignall for this update and they left the meeting at this point.

 

4.     Co-option of a parish councillor to fill a casual vacancy (moved from point 4 on agenda)
The vacancy for a parish councillor to be co-opted to the parish council had been advertised and two applicants attended the meeting. Having confirmed their eligibility to serve, they briefly discussed with those councillors present a little about their reasons for wishing to join the parish council. Both candidates then left the meeting while councillors held a discussion prior to the vote. Cllr Timberlake proposed and Cllr Kirby seconded that Mr Matthew Jones join the council and Cllr Edwards proposed and Cllr Davies seconded that Mr Keith Routledge be co-opted onto the parish council. Voting then took place by a show of hands and Mr Matthew Jones having received the required absolute majority was co-opted onto the parish council. After being informed of the result both Mr Jones and Mr Routledge left the meeting at this point.

 

5.     Parish Clerk’s Update (moved from point 3 on agenda)

 

Playing field trees

Cllr Timberlake has met with two tree surgeons and received their quotations regarding the trees on the boundary of the playing field. Councillors considered both quotes and approved the quote provided by Westcountry Tree Surgeons (Danny Yeo). The work will include work made necessary because of ash dieback disease. The clerk has researched whether any funding is available to assist with the cost of the work made necessary as a result of ash dieback. Unfortunately, the funding that is available does not apply to the circumstances of this case. He has also contacted DCC’s Ash Dieback Technician to see if there would be any financial assistance available given that some of the trees threaten the safety of the highway but unfortunately no such assistance is available. The necessary work will now take place as soon as possible.

 

Annual Governance & Accountability Return (AGAR)

The annual governance and accountability return has been submitted to PK Littlejohn and the appropriate paperwork and notice of inspection have been published on the website.

 

Parish council website changes

The clerk has added a new tab to the parish council website which will contain the most significant parish council documents under separate sub-menus to make them more accessible. These include previous minutes and the latest agenda. The latest news tab will be used to signpost updates on other parts of the site such as when a new agenda or minutes are posted. Planned road closures notified to the parish council will also be posted on that page.

 

Village phone box

The clerk reminded councillors that the telephone box is a listed building. As councillors decided at the last meeting not to go ahead with the repairs/repainting of the village phone box the clerk has written to BT to see if they will do a maintenance inspection and they are sending someone out review the condition of the door and to complete repairs or make a replacement as appropriate. Unfortunately, they have been unable to provide a timescale for doing this.

 

Dog waste bins

Since the last parish council meeting there have been a number of reports of dog waste bins in the parish not being emptied and of one bin needing repair. After having reported this to NDC a couple of times the emptying of bins got back on track and the broken bin was repaired. However, a couple of weeks ago not all bins were being emptied once again. This has been reported to the district council and the clerk is awaiting a reply from the Waste & Recycling Manager.  

The clerk reported on the contact District Councillor Jenkins has had with NDC’s customer services regarding this matter. Cllr Jenkins has suggested that the bin collectors should perhaps be required to tick the list of bins emptied as confirmation that none of them have been missed. He also suggested that it might be appropriate for them to review their audit process and if necessary re-route to ensure the bin locations are less likely to be missed. Depending on what the process manager implements, it might be appropriate for the parish council to initiate a weekly audit of sites for a limited period to ensure a satisfactory outcome in the future.

 

6.     Suspicious activity involving a van in the Umberleigh area

Cllr Shallcross was intending to report on this but as she was unable to attend the meeting this was not possible. However Cllr Rowe reported that the van’s registration number has been noted and its activities reported as suspicious so this matter is in hand.  

 

7.     Chittlehampton children’s play area

Cllr Timberlake explained that since the last parish council meeting he and Mr Matthew Jones had called a meeting with interested villagers to discuss this issue. Unfortunately, only one person attended in spite of it being arranged for a Saturday morning and advertised over Facebook so those who have been registering their concerns online were notified.

A quote will be obtained for removing the slide from the wooden climbing frame, blanking off the side and carrying out any repairs necessary and altering fencing appropriately.    

 

8.     Rowan Cottage

Cllr Ives reported that rats have taken up residence in the walled garden, are getting into the house’s roof space and are causing problems for neighbouring properties with numerous rats being caught. This has been reported to NDC’s environmental health department. District Cllr Jenkins has discussed the matter with NDC’s Neighbourhood Liason Officer who has recommended that a letter be sent to the owner requiring a reply within 14 days. Cllr Jenkins has emphasised that urgent action is required because of the potential health risk from the rat infestation.

 

Last week an alarm inside the house was going off for 5 days before it suddenly stopped. This wasn’t a burglar alarm or a CO2 alarm as the gas has been switched off. District Cllr Jenkins investigated this on the parish council’s behalf and was informed that a security company was appointed by NDC to enter the cottage and silence the alarm. However, he has not been told what the problem was. It would be beneficial if a key was available to enter the property if necessary.

 

9.     Public Space Protection Order - dog control on the playing field

The chair has met with the dog warden from North Devon Council to discuss applying a PSPO to the football pitch/play area. Signs will need to be purchased and sited once everything is arranged.

 

10.  Quote for repainting the village pump and waste bin on The Square

Councillors approved the quotation received for repainting the pump and bin on The Square.

 

11.  Dead tree on The Square
Cllr Edwards raised the issue of the dead cherry tree on western side of The Square near the bus stop. Danny Yeo will be asked to cut it down and grind out the stump to minimise disturbance.

 

12.  Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 06/05/21 – 21/07/21:

Mr L J Southcombe            Spraying of weeds                                         £      50.00

Mr C Timberlake                  Grass Cutting                                                  £   376.00

Mr M Ives                                 Storage & audit expenses                         £   117.00

Mr Alvin Scott                        Wages & expenses                                       £   310.67

HMRC                                       Income tax                                                         £      72.00

Mr M Ives                                Plants for The Square                                  £      33.94

Mr M Ives                                Defibrillator pads                                           £      47.09

Arthur J Gallagher              Insurance                                                            £   801.48

Mr Alvin Scott                       Wages & expenses                                         £   310.67

HMRC                                       Income tax                                                          £     72.00

 

Upcoming payments requiring parish council approval:

Westcountry Tree Surgeons               Felling of trees with ash dieback           £  2000.00

Mr C Timberlake                                       Repaint pump & bin on The Square     £      205.00

Chittlehampton Village Hall                Donation                                                            £     400.00

Umberleigh Village Hall                         Donation                                                            £     400.00

Chittlehampton Methodists’ Hall     Donation                                                            £     125.00

Mrs C Henderson-Begg                         Green bin permit                                           £        40.00

NDC                                                                  PSPO signs for football pitch                  £         TBC   (approx. £40)

PWLB                                                                Loan repayment                                             £     283.74

Royal British Legion                                  Commemorative Wreath                          £        25.00                                         

N.B. An expenditure on play area of up to £3,000 has been approved for the children’s play area.

 

Payments received:

Interest                                                                                                              £        0.04

Interest                                                                                                              £        0.03

 

Upcoming payments to parish council: N/a

N.B. Approximately £150 was today paid into the parish council’s account which will be ring-fenced for the Umberleigh defibrillator fund.

 

Statement of Accounts as at 21st July 2021

Balance of Current a/c    £     9,146.47

Balance of Reserve a/c    £     4,447.32

Total Balance                     £   13,593.79

(The subscription to Zoom has been cancelled now that virtual parish council meetings are no longer possible.)    

 

13.  District Councillor’s report

As District Councillor Jenkins was not present, no report was given although the representations he has made on behalf of the parish council regarding the dog waste bins and Rowan Cottage are minuted above.

 

14.  Items for information only

Cllr Rowe reported a parishioner’s concerns about how tall the grass has become along a footpath by the river Taw from the B3227. Although this has previously been cut this has not happened this year.  

 

15.  Date of the next parish council meeting

The next meeting will be on 8th September 2021 starting at 7:30 pm in the Methodists’ Hall.   

This evening’s meeting ended at 8:37 pm.

These minutes are draft until they are agreed at the next meeting.


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the Annual Parish Meeting held as a virtual meeting on 5th May 2019 at 7:00 pm

 

Due to restrictions on public meetings because of the Covid-19 pandemic, this meeting was held virtually.

 

Present: Parish Councillors: Mr H Hooper, Mrs S Rowe, Mr P Bradbury, Mr I Waldron, Mrs M Edwards, Mr C Timberlake, Mrs P Shallcross, Mrs A Davies and Mr M Ives (Chairman)

                    Parish Clerk:             Mr A Scott

Apologies: Parish Councillors: Mr T Kirby was only not present as he had difficulty joining remotely

No response: N/a

Members of the public: No members of the public were present

 

The meeting started at 7:00 pm.

 

1.  Agree & sign minutes of the Annual Meeting dated the 8th May 2019

The minutes of the previous Annual Parish Meeting held on the 8th May 2019 were agreed as an accurate record.

 

2.  Chairman’s Report

 

The Chair read the report that he had prepared and which, for the first time, covered a period of two years due to the Covid-19 pandemic having prevented a parish meeting taking place in 2020.  

 

3.  Public Queries

 

No members of the public were present so there were no queries.

 

4.  Date of next Annual Parish Meeting

 

To be arranged.

 

The meeting ended at 7:06 pm.

 

These minutes are draft until they are agreed and signed at the next Annual Parish Meeting.

 

Chittlehampton Parish Council Chairman’s Report May 2021

As we approach the May AGM and I have been reflecting on the strangest period of all of our lives over the last year and a bit; with the cancellation of last year’s AGM, having to hold our meetings virtually and suffering three lockdowns due to this terrible virus. As a community we have been very lucky to avoid any deaths or really serious illnesses from Covid and I pray that this continues as the vaccine is rolled out.

So here we go with my report for the last two years rather than the normal one.

As usual a lot of the items on our agendas have been repeated again and again and never seem to get finally solved.

The play area was closed last year due to the ROSPA report having so many faults listed that the cost to repair all of the items would have been far more than the Parish Council could afford. This has been a very difficult situation and has caused a lot of consternation within the community. We are at present attempting to at least bring some items back into use until a solution to the whole problem can be found.

The air ambulance landing site was again used at night over the Christmas period in an emergency situation, but the crew found it very difficult to transport the patient down the side of the village hall due to it being so dark. To solve this problem the Parish Council have had two floodlights installed on the side of the hall that are remotely switched on together with the main lights over the football pitch when the helicopter is due to land.

The result of the “Housing Needs Survey” came back with the same result as we have had multiple times in the past and after a long discussion it was decided to hold off and see what comes of the two pieces of land that are up for sale and development.

Rowan Cottage has been another long running problem. The dilapidation of the cottage was reported to the planning department two and a half years ago and the wall around the garden falling down a year ago yet nothing has been resolved with either.

The dangerous trees along the side of the playing field have been taken down and we hope to replace them with something suitable in the near future. Also the tree on the stocks has been cut back and thanks must go the Mr. and Mrs. Haydon for their generous donation towards the cost of those works.

The Parish Council regrets that Cllr. Richard Edgell will not be standing for re-election due to personal reasons. Richard has been a great help to this community during his time in the post and we wish him all the best for the future.

Two years ago we welcomed Cllr. Ray Jenkins as our District Councillor and we appreciate the help he has given us over that period and we look forward to a close relationship with him in the future.  

Finally I would like to thank all of my fellow councillors and our wonderful parish clerk. Special thanks go to Bobbie Rawle who is moving to South Molton and is therefore standing down as a councillor. We wish well in her retirement and we look forward to welcoming her replacement in the near future.

Martin Ives

Chairman

-------------------------------------------------------------------------------------------------------------

CHITTLEHAMPTON PARISH COUNCIL

Minutes of the Annual Parish Council Meeting held virtually on the 5th May 2021 at 7:15 pm

 

Due to restrictions on public meetings because of the Covid-19 pandemic, this meeting was held virtually.

 

Present: Parish Councillors: Mr M Ives, (Chairman), Mr T Kirby, Mr H Hooper, Mrs S Rowe, Mr P Bradbury, Mr I Waldron, Mrs M Edwards, Mr C Timberlake, Mrs P Shallcross and
                                                             Mrs A Davies

                    Parish Clerk              Mr A Scott

Apologies: Parish Councillors: N/a

No response: N/a

Members of the public: No members of the public were present

The minutes of the Annual General Meeting of the 8th May 2019 had previously been agreed and signed off at the parish council meeting on 19th June 2019.

 

The meeting started at 7:15 pm.

 

1.  Election of Officers

     Chairman:   Cllr Mr M Ives (proposed by Cllr Edwards)

     Chair’s Declaration of Acceptance of Office

     The parish clerk witnessed the chairman signing his Declaration of Acceptance of Office  

     Vice Chairman:  Cllr Mr T Kirby (proposed by Cllr Timberlake)

 

2.  Apologies: N/a

 

3.  Planning Committee

Appointment of Committee members:
Councillors Mr M Ives, Mr H Hooper, Mrs M Edwards, Mrs A Davies, Mrs P Shallcross,  Mr I Waldron, Mr C Timberlake, Mr P Bradbury, Mrs Rowe and Mr T Kirby.

Chairman of Planning Committee:  Cllr Mr H Hooper (proposed by Cllr Ives)  

Vice Chairman of Planning Committee: Cllr Waldron (proposed by Cllr Ives)

 

4.  Appointment of representatives to other bodies

Chittlehampton Village Hall Rep:  Cllr Mr T Kirby (proposed by Cllr HH)

Umberleigh Village Hall Rep: Cllr Mrs P Shallcross (proposed by Cllr MI)

 

All of the above appointments were unanimously approved.

 

5. Review of Standing Orders, Code of Conduct & Register of Interests

Councillors re-approved the existing Standing orders and Code of Conduct and informed the parish clerk of any changes to the Register of Interests .

 

The meeting ended at 7:23 pm.

These minutes are draft until they are agreed and signed at the next parish council meeting.

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 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 5th May 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mr P Bradbury, Mrs A Davies, Mrs P Shallcross, Mrs S Rowe, Mr I Waldron, Mr T Kirby &
                                                         Mr C Timberlake

                        Parish Clerk:     Mr A Scott

Apologies: Parish Cllrs:       N/a

                       County Cllr:       Mr R Edgell

Not present: District Cllr:     Mr R Jenkins  

Members of the public:       One member of the public was present to observe the proceedings.

 

Due to restrictions on public meetings because of the Covid-19 pandemic, this meeting was held virtually.

 

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest

Apologies had been received from County Cllr Edgell who, for health reasons is unable to stand for re-election in tomorrow’s elections and so will be retiring as a county councillor. He had asked the parish clerk to pass on to the parish council that he has always found them a very nice parish council to work with. Cllr Timberlake had a conflict of interest regarding the consideration of quotes for the repainting of the telephone box so would leave the meeting during that discussion.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 24th March 2021 were unanimously approved as a true record.

 

3.     Parish Clerk’s Update

Chittlehampton Village Hall

The additional lighting outside the village hall to assist the transfer of patients from an ambulance to the air ambulance have been put in place and are operational.

 

Playing field trees

Cllr Timberlake will be meeting Danny Yeo as soon as possible to discuss the situation with the trees on the boundary of the playing field.

 

Public Space Protection Orders - dog control

The clerk has emailed NDC about what the next steps would be to apply a PSPO to the football pitch but has yet to hear back from them.

 

Councillor vacancy

NDC have just confirmed that no election request has been received so the parish council is now free to proceed with filling the casual vacancy created by Cllr Rawle’s retirement by co-opting a new councillor. The next step is for the casual vacancy to be officially advertised to be filled by co-option. Anyone qualified to be a candidate will be requested to write to the parish clerk giving reasons why they want to be co-opted onto the parish council. The parish council will then invite those who have expressed an interest to attend the next full parish council meeting to confirm their eligibility to serve and briefly discuss in person a little about their background, interests and why they wish to join the parish council. Parish councillors will then vote to co-opt the applicant of their choice.

 

4.     Play Area

Councillors again expressed their support for having a play area in the village and discussed options for providing a limited provision where the main unit is opened and perhaps the rockers as well but everything else is removed. The current rules on the spacing of items of play equipment severely limits what can be provided in that location while the requirement for disabled access places barriers on funding that could otherwise be applied for. Unfortunately, for equipment not to be rejected by RoSPA it has to be bought from a commercial company and even the smallest piece of equipment is extremely expensive. Should the mooted development opposite The Fieldings go ahead, a new play facility could be provided which meets disability criteria and can receive Section 106 funding. Cllr Ives and Cllr Timberlake will review the situation again on site and report back to the next meeting. Councillors approved in advance an expenditure on the play area of up to £3,000.

 

5.     Rowan Cottage

Cllr Ives reported that it is believed that in spite of the continued deterioration of the property the owner has no intention of coming to the cottage to do anything about it.

 

6.     Village Phone Box

Due to the cost involved, the council has obtained two quotations for the village phone box have previous layers of paint removed and for it to be repainted and for some additional painting work to be completed in The Square. The clerk reminded councillors that BT have a rolling programme of proposed removals of underused phone boxes and suggested that the council should consider whether if this should happen to Chittlehampton’s telephone box, would the parish council actually want to adopt the box or whether it might end up being removed. Cllr Timberlake left the meeting while councillors discussed the quotations. Councillors decided not to proceed with the work at this point and to put the funds saved towards the play area. A new quotation would be requested for just the repainting of the waste bins and the pump. If BT were to come forward to remove the phone box the parish council will adopt it and maybe put the defibrillator in it. Cllr Kirby kindly offered that if this happened he would paint the telephone box for the cost of the materials.

 

7.     Insurance

Councillors considered the quotes received for the forthcoming year for the parish council’s insurance policy and unanimously approved the quote from Hiscox of £841.03 and to tie the council in to a 3 year commitment as this would work out cheaper in the long term.

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 25/03/21 – 05/05/21:

Zoom                                         Web meeting subscription                              £     14.39

HMRC                                       Income tax                                                               £     72.00

Mr Alvin Scott                       Wages & expenses                                              £   310.67

NDC                                          Dog waste bins (Oct 2020-Mar 2021)     £   480.00

DALC                                        Membership renewal                                          £   215.71

MAT Electrics Ltd               Air Ambulance lights on village hall             £   479.52

Mr Danny Yeo                       Tree surgery                                                            £   350.00

Zoom                                         Web meeting subscription                              £     14.39

Mr A Scott                              Wages & expenses                                               £   310.67

HMRC                                       Income tax                                                              £     72.00

CJ Thorne                               Pat testing                                                               £     66.00

ICO                                            Registration fee                                                    £     35.00

 

Upcoming payments requiring parish council approval:

Hiscox                                       Insurance                                                                 £    841.03

 

N.B. An expenditure on play area of up to £3,000 was approved under point 4 above.

 

Payments received:

NDC                                          Precept – 1st half                                            £ 6,405.00

Interest                                                                                                                       £           0.04

Interest                                                                                                                       £           0.04

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 5th May 2021

Balance of Current a/c    £ 11,337.32

Balance of Reserve a/c    £   4,447.25

Total Balance                        £  15,784.57   

 

9.     Annual Governance & Accountability Return (AGAR)

The clerk informed councillors that the internal audit of the parish council’s accounts for 2020-2021 has been completed for the Annual Governance & Accountability Return (AGAR). Councillors reviewed and unanimously approved, in the following order:

(a) section 1 of the AGAR - the Annual Governance Statement

(b) section 2 of the AGAR - the Statement of Accounts

(c) the Certificate of Exemption.

 

10.  District Councillor’s report

As District Councillor Jenkins was not present, no report was given.

 

11.  Arrangements for future parish council meetings

The clerk and chair explained that the legislation enabling virtual parish council meetings to be held no longer applies after 6th May 2021 so no virtual meetings can take place from 7th May 2021 onwards. Councillors discussed how future meetings of the full parish council and of the planning committee will be arranged. It was unanimously agreed that, as lockdown restrictions are due to end on 21st June 2021, the next meeting of the full parish council planned for 16th June 2021 will now be cancelled and the one planned for 14th July 2021 will become the next meeting instead. That meeting will be held in the Methodists’ Hall  starting at 7:30 pm. Cllr Edwards left the meeting at this point.

 

12.  Items for information only

Cllr Hooper made councillors aware of an extension being built on a property in the village which has not received planning permission. He will look on the planning portal to check the latest rules regarding this type of development.

Cllr Shallcross explained that following a meeting at Umberleigh Academy it seems that some funding for the planned community play area there is still needed to match the grant they have already received. The academy will be contacting our district councillor regarding this.

At Cllr Shallcross’s request, the clerk shared with councillors an email which the academy intends circulating to Umberleigh residents looking to improve broadband speeds as this has proved to be an issue for parents involved in home schooling and for staff working from home. There are grants available now for rural communities to subsidise fibre broadband under the Community Fibre Partnership. The Academy and the Umberleigh Village Hall Committee are jointly making an application to the scheme but require the help of the community. Everyone who registers an interest in receiving fibre broadband adds money to the project, currently £1500 for an individual and £3500 for a business. Umberleigh residents need to register their interest so that the degree of interest can be assessed by the Community Fibre Partnership. The Academy will also be approaching our MP Selaine Saxby to enlist her help. Councillors unanimously agreed that the parish council would support any funding applications made by the academy.

Cllr Shallcross has contacted Simon Houghton about a couple of drainage problems at Umberleigh.

Councillor Shallcross left the meeting at this point.

 

13.  Date of the next parish council meeting

The next meeting will be the first in-person meeting since 18th March 2020 and will start at 7:30 pm on 14th July 2021 in the Methodists’ Hall.   

This evening’s meeting ended at 8:22 pm.

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CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 24th March 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle, Mr P Bradbury, Mrs A Davies, Mrs P Shallcross, Mrs S Rowe & Mr C Timberlake

                        District Cllr:      Mr R Jenkins      

                       Parish Clerk:      Mr A Scott

Apologies: Parish Cllrs:       N/a

                       County Cllr:        Mr R Edgell

Not present:                              Mr T Kirby

                                                         Mr I Waldron

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest

Apologies had been received from County Cllr Edgell who also asked the parish council to let him know if there is anything he can assist with. There were no declarations of interest.

 

2.     Minutes
The clerk pointed out a misspelt name in the draft minutes for the previous parish council meeting of 13th January 2021 which he has now corrected and the amended minutes were unanimously approved as a true record.

 

3.     Clerk’s Update

 

B3227 school warning lights

The new lights approaching Umberleigh Academy are now working.

 

Umberleigh Academy car park and community play area

Cllr Shallcross reported that the new car park has had the desired effect of removing the issue of cars parking on the B3227 outside the school when the school is busy. The school wishes to stress that the car park is not just for use by the parents at the school and that it can also be used by anyone in the community who wishes to park there to go for a walk. However, they do ask that anyone wishing to use it for such purposes avoid morning drop-off or afternoon pick-up times at the school.

The school’s community consultation regarding the type of equipment desired for the planned community play area has had a good response and the majority of responses favoured traditional equipment such as swings and slides.   

 

Registration for potential funding for new play area in Chittlehampton village

The clerk has updated the parish council’s section 106 funding registration and submitted it to NDC to ensure that a new play area should be considered if any land in the village is sold for development.  

 

Umberleigh Village Hall

Further to the suggestion at the last meeting of the parish council that Umberleigh Village Hall might be made available as a Covid-19 vaccination centre, the clerk and District Councillor Jenkins made enquiries about this. The offer was politely declined as, at present at least, a central hub is being used as it is more difficult to take infection prevention precautions when using non-NHS facilities and the fragile nature of the Pfizer vaccine does not facilitate it being moved between numerous locations.

 

Chittlehampton Village Hall

The clerk has written to the occupier of the house immediately adjoining the eastern boundary of the village hall to inform them of the intention to install additional outside lighting, the reason for it and the minimal impact it would have on their property. The parish clerk has contacted MAT electrics and accepted a quote of £399.60 + VAT for the necessary work to be completed. Cllr Ives informed councillors that the installation of the new lighting would take place the following Wednesday morning.  

 

Village stocks tree

The tree by the stocks in the centre of Chittlehampton has now been cut back.

 

Correspondence

The clerk informed the parish council that he had received a letter of appreciation from the Devon Air Ambulance Trust for the parish council’s donation agreed at the previous meeting.

 

Public Space Protection Orders - dog control

The clerk read out an email he had recently received from Andy Cole at NDC about dog control Public Space Protection Orders which gives new powers to fine irresponsible dog owners. Cllr Jenkins added that NDC can provide training if the parish council wanted to appoint someone in the parish who is able to enforce the rules if someone is found to be transgressing. Cllrs unanimously agreed that the clerk and chairman should liaise with NDC on this and report back in due course.

 

Councillor resignation and subsequent vacancy

Cllr Rawle informed those councillors present that she will be resigning from the parish council as of the following day, 25th March 2021. The clerk explained that this will create a so-called casual vacancy which he will report to NDC and that notices advertising the vacancy will be posted in due course.  The chairman of the council thanked Cllr Rawle for all her contributions during her time on the parish council.

 

4.     Play Area 

Cllr Timberlake informed councillors that he has taken down the swings and removed them from the site. As the weather improves this will allow access to the site for the other structures to be removed.

 

5.     Rowan Cottage

Cllr Jenkins has received a reply from NDC explaining that the courts are paralysed at present and matters like this are not being dealt with but that he will be notified as soon as things change and a date for enforcement action can be set. Cllr Jenkins has forwarded details of a further collapse in the wall of the walled garden at the property to the appropriate NDC officer. The chairman added that last week an alarm was going off inside the property. The gas board were telephoned and they checked for leaks and isolated the gas supply. A note was put through the door that it will remain off until the board is contacted by the owners. This matter was first reported to NDC over 2 years ago.

 

6.     Village Phone Box

Cllr Edwards explained that she had been approached by a village resident that the phone box in the centre of the village needs a good clean and repainting. The last time the parish council discussed a similar situation they had been told by BT to organise the improvements themselves. As a result, the box was nicely repainted only for BT to send someone later who repainted it in an unsatisfactory manner. The parish council agreed to arrange for this work to be done.  

 

7.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 14/01/21 – 24/03/21:

Zoom                                            Web meeting subscription                       £      14.39

Mr A Scott                                 Wages & expenses                                        £   310.67

HMRC                                          Income tax                                                        £      72.00

Mr C Timberlake                    Grass cutting Jul-Nov 2020                   £   470.00

Mr C Dring/Floodwatch    RCDs                                                                   £   156.81

DAAT                                            Donation                                                           £   500.00

Zoom                                             Web meeting subscription                     £      14.39

PWLB                                            Loan repayment                                           £   283.74

SLCC                                              Virtual Regional Training Seminar     £      30.00

Mr M Ives                                    Salt sacks                                                         £      12.99

Mr M Ives                                    Web domain                                                   £     10.00

Mr A Scott                                  Wages & expenses                                       £  310.67

HMRC                                          Income tax                                                        £     72.00

 

Upcoming payments requiring parish council approval:

ICO                                            Registration fee                                                 £      35.00

 

Payments received:

Interest                                                                                                                       £        0.03

Interest                                                                                                                       £        0.03

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 24th March 2021

Balance of Current a/c    £     7,352.67

Balance of Reserve a/c    £     4,447.17

Total Balance                        £  11,799.84   

 

8.     Annual Governance & Accountability Return (AGAR)

The clerk informed councillors that the paperwork for this years’ Annual Governance & Accountability Return had arrived that afternoon. Councillors unanimously approved applying for an exemption as in previous years. The clerk explained that the paperwork needs to be submitted by 2nd July 2021 but that the majority of the work for this has already been done.

 

9.     New date and arrangements for next parish council meeting, annual parish meeting and annual parish council meeting in May 2021

The chairman explained that it currently appears that the ability for the parish council to meet virtually will not be extended and that unless this changes, then no virtual meetings can take place after 6th May 2021. Therefore he proposed that the next parish council meeting, the annual parish meeting and the annual parish council meeting planned to take place on 12th May 2021 should now take place virtually on 5th May 2021. Cllr Edwards asked that if the date was moved could the meeting start at the earlier time of 7pm. Both suggestions were unanimously approved.  

 

10.  District Councillor’s report

Having given his update on Rowan Cottage under point 5 above, Cllr Jenkins had nothing further to report.

 

11.  Items for information only

Cllr Shallcross initiated a discussion on how poor broadband speeds had been making it difficult for Umberleigh Academy to achieve effective home learning for some of its pupils but the parish council felt there was nothing practical it could do to assist in that regard.  

 

12.  Date of the next parish council meeting

The next meeting will be another virtual meeting, starting at the earlier time of 7:00 pm on 5th May 2021. The annual parish meeting and annual parish council meeting will take place on the same evening.

This evening’s meeting ended at 8:11 pm.

 ---------------------------------------------------------------------------------------------------------------------------------

CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 13th January 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle, Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs P Shallcross,
                                                         Mrs S Rowe & Mr C Timberlake

                       Parish Clerk:      Mr A Scott

Apologies: Parish Cllrs:       Mr T Kirby

                       County Cllr:       Mr R Edgell

                       District Cllr:       Mr R Jenkins        

Not present:                             N/a

Members of the public:      No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:35 pm.

 

1.     Apologies and Declarations of Interest
Apologies had been received from Cllr Kirby, District Cllr Jenkins and County Cllr Edgell. With neither Cllr Jenkins or Cllr Edgell present, there were no District or County Councillor reports for this meeting. There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 2nd December 2020 were unanimously approved as a true record.

 

3.     Clerk’s Update

Umberleigh Academy warning lights

The school trust’s business manager is continuing to chase the highway department about this but without success. The clerk has contacted County Cllr Edgell about this to see if he

can provide any assistance.

 

Umberleigh Academy car park and community play area

The new car park has now opened and is in use by parents so the issue of cars parking on the hill on the B3227 immediately outside of the school appears to have been resolved. The school has been advised by its contractor not to look to install any equipment in the community play area until the end of the spring in order to allow the land time to settle. Cllr Shallcross understands that the academy is consulting with the community on the type of equipment to be installed.

 

The clerk informed councillors that the parishioner who had contacted the parish council regarding a potential repurposing of the village telephone box had written to thank the parish council for considering the suggestion.

 

The Head of Archives & Learning at the South West Heritage Trust and the Finance Officer at Citizens Advice have written to express their appreciation of the parish council’s recent donations.

 

The precept for 2021-2022 has been confirmed as £12,810.00 (down from £12,985.00 for 2020-2021) which translates to a council tax charge element for the parish of £33.80 (down from £34.06 last year).

 

This decade’s Census will be held on Sunday 21st March 2021.

 

Reverend David Coleman has stepped down from the role of North Devon Council’s community support contact. Carole Henderson-Begg and Averil Stacey have jointly taken over the role.

 

The 5 acre field opposite The Fieldings on Cobbaton Road is currently being advertised as being for sale as residential land with an allocation for up to 20 dwellings together with associated infrastructure works. It is anticipated that any new development within the village should attract section 106 funding which would allow a new children’s play area to be funded for the village.

 

On the evening of 27th December 2020 the Devon Air Ambulance’s brand new Airbus H-145 helicopter landed in the village to bring a medical team to respond to a medical emergency in the village. This was only possible because Chittlehampton has a community landing site on the football pitch which allows the helicopter to land in the village after dark. The Devon Air Ambulance Trust is financially independent of regular national or local government funding and is instead reliant on its fundraising activities to finance the operation of its service. Since the start of the coronavirus pandemic the Trust has inevitably suffered from a severe drop in its income as its fundraising activities have been severely curtailed. Councillors discussed making a donation to the Trust and, after reviewing the latest parish council accounts, unanimously agreed to make a contribution of £500. The clerk reported that during the air ambulance’s visit the lighting around the village hall was clearly not sufficient. Councillors agreed that the clerk should look into making arrangements to have this improved.

 

4.     Play Area 

Cllr Timberlake informed the parish council that he intends to remove the swings this coming weekend. As mentioned in the clerk’s report above, if a new development of houses takes place in the village, section 106 funding should enable a new play area to be provided within the village.  

 

5.     Rowan Cottage

Prior to tonight’s meeting, District Cllr Jenkins had informed the parish council that new powers are on their way which may assist NDC’s Planning Enforcement Team in making progress on this matter.

 

6.     Plastic Free North Devon

The parish council has received a request from Plastic Free North Devon to consider supporting its campaign to remove from retail sale cheap polystyrene bodyboards in North Devon which, after only one or two uses are discarded onto North Devon’s beaches. After considering information on this issue, councillors unanimously agreed to support this campaign.  

 

7.     Road Salting arrangements

Councillors discussed arrangements for salting the roads in Chittlehampton during icy weather. This was in the light of correspondence recently received from parishioners. The clerk and the chair will review current arrangements and the existing information regarding the availability of salt grit that is on the parish council’s website.        

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 02/12/20 – 13/01/21:

Zoom                                         Web meeting subscription                                     £     14.39

Mr L J Southcombe            Spraying of weeds                                                      £     55.00

Mr A Fisher                            Christmas tree etc for The Square                    £     41.98

Citizen’s Advice                   Donation                                                                          £     25.00

SW Heritage Trust             Donation to North Devon Record Office       £     50.00

SLCC                                         Membership renewal                                                 £   112.00

Mr A Scott                              Wages & expenses                                                       £   310.67

HMRC                                      Income tax                                                                        £     72.00

Zoom                                         Web meeting subscription                                      £     14.39

 

Upcoming payments requiring parish council approval:

PWLB                                        Loan repayment                                                            £    283.74

Mr C Dring                             PAT Testing of flood equipment                            £      50.00

Mr C Dring                             RCD safety plugs for flood equipment              £    152.82

SLCC                         Virtual Regional Training Seminar for parish clerks     £      54.00

DAAT                                        Donation                                                                             £    500.00

MAT Electrics                       Improved lighting at helicopter landing site    £    300.00  (approx.)                                 

 

Payments received:

Interest                                                                                                                                      £          0.04

VAT refund                                                                                                                               £    291.68

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 13th January 2021

Balance of Current a/c    £  9,610.33

Balance of Reserve a/c    £  4,447.11

Total Balance                       £14,057.44

   

9.     Dates for parish council meetings during 2021

Councillors unanimously agreed meeting dates for the remainder of the year. The clerk explained that it is currently unclear whether virtual parish council meetings will continue to be permitted beyond May 2021.

 

10.  Items for information only

Councillors wished to record their gratitude for all that Mark Grimshire voluntarily does for the benefit of the parish such as the trimming of hedges and the clearing of mud off of the lanes as well as the salting of roads during the recent cold spell. They also appreciate his willingness and the good-natured manner in which he goes about this work.

 

Cllr Shallcross informed councillors that the chair of the Umberleigh Village Hall Committee has recently left the area and that her husband, Geoff, is acting chair until the AGM is held. The Umberleigh Village Hall Committee is keen to offer the hall as a Covid-19 vaccination centre. The parish clerk will contact the district and county councillors to see how this might be arranged.  

 

11.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 10th February 2021.

This evening’s meeting ended at 8:21 pm.

These minutes are draft until they are agreed at the next meeting.

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 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 2nd December 2020 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle,
                                                         Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs P Shallcross, Mrs S Rowe

                         District Cllr:     Mr Ray Jenkins        

                         Parish Clerk:    Mr A Scott

Apologies:  Parish Cllrs:      Mr T Kirby & Mr C Timberlake

                         County Cllr:     Mr R Edgell

Not present:                             N/a

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest
Apologies had been received from Cllr Kirby and Cllr Timberlake as well as County Cllr Edgell.

There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 21st October 2020 were unanimously agreed as a true record.

 

3.     Clerk’s Update

One of the warning lights by Umberleigh Primary School is now working but the other two are still inactive. The school trust’s business manager is chasing the highway department about this. The clerk will refer this to County Cllr Edgell to see if he can provide any assistance on this.

 

The council has received an enquiry from a parishioner as to whether the public telephone box in the village could be decommissioned as a telephone box and repurposed in the same manner as many other little-used telephone boxes have been in villages elsewhere in the country. The suggestion was made that it might become a mini library where residents can swap books. A phone box at Filleigh has already been adopted there to run a similar scheme. No charge is made for the books. Councillors discussed this and other potential uses and the clerk gave councillors some background information on what would be involved in such a decommissioning of Chittlehampton’s phone box.

Concern was expressed that a mini library would impact on the similar arrangement already in place at the village shop where books are donated and purchased for a nominal amount which is then passed on to charity. The suggestion was made that perhaps a DVD library would work but the point was made that this is also an existing service provided by the village shop. Another consideration would be that the mobile library visits Chittlehampton once a month and offers a similar service for both books and DVDs. Anything that might impact on usage of this service or visits to the village store would not be desirable.

Chittlehampton’s phone box remains active as there is virtually no mobile phone signal in the village although a councillor reported that when a usage survey was conducted 3 or 4 years ago it was found that it had been used only once! The clerk will report these considerations to the villager on behalf of the parish council.

 

Dog Bins Dog waste collections are now the responsibility of NDC’s “Operational Services” as opposed to its Environmental Health and Housing Services as was previously the case. As a department with wider responsibility for waste and recycling, Operational Services are much better placed to be able to provide the level of resilience required when challenges such as those the district council  has faced recently as a result of the Covid-19 pandemic.

 

The clerk has reported to the Environment Agency and to DCC’s Highways Dept a fallen tree in the River Taw which was threatening to lodge across an arch of Umberleigh Bridge and cause a blockage there. As a result this has now been removed.

 

Cllr Edwards has spoken to the tree surgeon about cutting back the tree by the stocks and he plans to do this work shortly. The clerk will report this to the villager whose property it adjoins.

 

The clerk has written to the property owner who has brambles overgrowing the road & pavement at Townsend Cross near the western edge of the village but nothing has been done (although the situation has improved as the growth has naturally died back because of the time of year).

 

The clerk has followed up the request that Cllr Shallcross has received from a parishioner for a litter bin in the layby at Whey Cross at the top of Dorridge Hill where cars, lorries and caravans park up. The clerk has contacted NDC and DCC about this and has also discussed it with Cllr Edgell. The outcome of this is that, particularly in the current situation with the coronavirus pandemic, such a request would be highly unlikely to be successful. It is felt that a bin in that location would be unlikely to have sufficient use to justify the cost of placing one there and the ongoing cost of emptying it. The point was made that even if a bin was placed there, there would not be any guarantee that people stopping there would actually put their rubbish in the bin! Councillors pointed out that some time ago an application to have a bin placed at another location had been unsuccessful.  

 

4.     Play Area

In Cllr Timberlake’s absence, the clerk provided an update on his behalf having spoken to him shortly before the meeting. Due to the wet weather the ground hasn’t been suitable for the vehicles necessary to have access to the site. The suggestion was made that in these circumstances perhaps just the swings could be removed from their framework.

 

5.     Rowan Cottage

Dist Cllr Jenkins reported that he had received an email that evening from Michael Tichford, NDC’s Head of Place, saying that although the council is now back at full strength, the number of enforcement orders has escalated and is such that staff still cannot cope. NDC aim to achieve a 58 day response to an investigation and yet this matter was first reported to them over 2 years ago. Dist Cllr Jenkins said that since he has became involved with this matter he has 12-15 emails in his inbox yet no notable progress has been made. Cllr Jenkins intends to reply to the email pointing out just how far in excess of the intended response time NDC is on this matter.

 

6.     Umberleigh Academy

The clerk reported that the school’s business manager has informed him that the ground works for the new car park has just been completed and just the marking and signage remains to be done. The car park will be formally opened shortly.

 

7.     Road Signs at Umberleigh

Nothing new has happened about the worn out road sign on the B3227 opposite the junction of the road to Hawkridge and Hoe. It has been reported to DCC and assigned a number for the matter to be addressed.

 

8.     Remembrance Sunday

Cllr Ives reported that the remembrance service had gone very well and had been quite well attended with members of the public socially distanced out on The Square. Cllr Shallcross gave the reading and everyone appreciated the service being held.

 

9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 22/10/20 – 02/12/20:

Mr A Scott                               Wages & expenses                         £   310.67

HMRC                                       Income tax                                          £     72.00

Zoom                                         Web meeting subscription        £      14.39

Mr A Scott                              Wages & expenses                         £   310.67

HMRC                                      Income tax                                          £     72.00

 

Upcoming payments requiring parish council approval:

Mrs M Edwards                        Xmas tree & batteries for lights for The Square        £     41.98     

SLCC                                              Membership renewal                                         approx.      £  110.00

Mr L J Southcombe                Spraying of weeds                                                                      £     55.00

SW Heritage Trust                 Donation to North Devon Record Office                      £     50.00

Citizen’s Advice                        Suggested donation                                                                  £     25.00     

Mr M Ives                                    Storage & audit expenses                                                       £     TBC                     

 

Payments received:

Interest                                                                                                    £       0.04

Interest                                                                                                    £       0.04

 

Statement of Accounts as at 2nd December 2020

Balance of Current a/c    £10,014.08

Balance of Reserve a/c    £  4,447.07

Total Balance                    £14,461.15   

 

10.  Approve Budget

The proposed budget for the year 2021-2022 had been circulated to the parish councillors prior to the meeting and was unanimously approved. The clerk will apply for a precept of £12,810.00, down from £12,985.00 last year.

 

11.  Dates for parish council meetings during 2021

The date for the first parish council meeting of 2021 was approved as 13th January 2021. Cllr Jenkins gave his apologies for that meeting. The clerk will liaise with the chair of the parish council regarding the dates for meetings for the remainder of the year.

 

12.  District and County Councillors’ Reports

District Cllr Jenkins reported that the subject on controlling dogs came up at a recent meeting of the district council and the possibility that parish councils could levy a fine of £100 for dog fouling was discussed. To implement this the parish council would need to appoint someone from the parish to do the chasing in order to implement a fine. Cllr Ives reported that in past he has contacted NDC’s Dog Warden Alan Kyle and that he issued a letter and deals with the fines. District Cllr Jenkins also reported that notices are being designed that cover all the legalities when restricting dogs in public areas and this design would be available free of charge.  

Parish Councillors unanimously agreed that they were happy for Cllr Jenkins to use the small amount of funding that he has available for the parish as a contribution towards the funding of computer equipment at Umberleigh School.

County Councillor Edgell had given his apologies for this meeting but had asked the parish council to let him know if there is anything he can assist with.  

 

13.  Items for information only

No councillors had any information they wanted to share for information only.

 

14.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 13th January 2021.

This evening’s meeting ended at 8:19 pm.

----------------------------------------------------------------------------------------------------------------

 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 21st October 2020 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle,
                                                         Mr P Bradbury, Mrs A Davies, Mr T Kirby, Mr I Waldron, Mrs P Shallcross
                                                        & Mr C Timberlake

Parish Clerk:                            Mr A Scott

Apologies: Parish Cllrs:     None received

                  County Cllr:         Mr R Edgell

                  District Cllr:        Mr Ray Jenkins  

Not present:                         Mrs S Rowe

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

1.     Apologies and Declarations of Interest
Apologies had been received from District Cllr Jenkins and County Cllr Edgell.
There were no declarations of interest.

2.     Minutes
The draft minutes for the previous parish council meeting of 9th September 2020 were unanimously agreed as a true record.

 3.     Clerk’s Update

·       The clerk has reported the latest new potholes at the top of East Street and Cllr Timberlake reported that these have now been repaired.

·       The warning lights by Umberleigh Primary School have worked for one morning but are now not working again.

·       The camber on the B3227 just after the bridge over the railway line which was reported by the clerk has now been repaired and is much improved.

·       The clerk has passed to Cllr Edgell the previously minuted correspondence to the parish council regarding a desired reduction in the speed limit at Clapworthy Mill on the B3226.

·       The clerk has prepared an accessibility statement which is now on the parish council website relating to how accessible the website is to those with disabilities. Incremental improvements will be made to the website to make it more accessible without unreasonable expense.

·       The clerk has reported the overgrown hedge on the corner of East Street to DCC Highways and this has now been cut back.

·       Warnings about the dangers of using the play area behind the village hall which is closed to the public for safety reasons have been published in the Chronicle and circulated in the school newsletters for both Chittlehampton C of E Primary School and Umberleigh Academy.

 4.     Play Area 

Cllr Timberlake has met with the member of the public who attended the last parish council meeting to discuss further the play area and possible funding. Cllr Timberlake is aiming to organise the removal of the swings in about 2-3 weeks and further equipment shortly after that.  

 5.     Rowan Cottage

There was nothing new to report on this.

 6.     Umberleigh Academy

An increase in the school roll at Umberleigh Academy has seen an increase in the volume of traffic and the number of cars parking outside the school. Work is about to begin on the new car parking area there.

 7.     Road Signs at Umberleigh

A road sign near the junction of the B3227 and the road to Hawkridge & Hoe has deteriorated to such an extent that parts of it are no longer readable. The clerk has reported this to Devon Highways. It has been allotted an enquiry number and will be addressed in due course.

 8.     Remembrance Sunday

Steve Martin will take this year’s service which will be held purely outside. It will start at 10:30 am and end just after 11:00 am. Those intending to attend should contact Averil Stacey on 01271 831461 in order to assist with test and trace records. 64 people attended last year’s service and a similar number can be accommodated this year even with social distancing in place. As yet, it is uncertain whether there will be a reading this year. If there will be one, Cllr Shallcross has offered to take the reading.  

 9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 10/09/20 – 21/10/20:

NDC                                          Dog waste collection                          £   249.60

Zoom                                         Web meeting subscription               £     14.39

Mr A Scott                              Wages & expenses                               £   310.67

HMRC                                       Income tax                                                £     72.00

Royal British Legion                 Commemorative Wreath           £     25.00

Upcoming payments requiring parish council approval:

N/a                 

Payments received:

Interest                                                                                                      £       0.04

Precept                                                                                                   £6,492.50

Wayleave payment                                                                             £     16.96

Statement of Accounts as at 21st October 2020

Balance of Current a/c    £10,793.81

Balance of Reserve a/c    £  4,446.99

Total Balance                     £15,240.80   

10.  District and County Councillors’ Reports

Both County Councillor Edgell and District Councillor Jenkins had given their apologies for this meeting but they have asked the parish council to let them know if there is anything they can assist with.  

11.  Items for information only

Cllr Shallcross has received a request from a parishioner requesting a litter bin in the layby at Whey Cross at the top of Dorridge Hill where cars, lorries and caravans park up. The clerk will investigate this.

Cllr Edwards has contacted the tree surgeon who will cut back the tree by the stocks in the village.  

Cllr Davies mentioned that the brambles growing out across the road and pavement at the crossroads near the western edge of the village where the road turns towards Cobbaton have still not been cut back although Cllr Kirby has spoken to the owner of the property. The clerk will see what else can be done.

 12.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 2nd December 2020.

This evening’s meeting ended at 7:56 pm.

These minutes are draft until they are agreed at the next meeting.