AGENDA FOR CHITTLEHAMPTON PARISH COUNCIL MEETING

WEDNESDAY 21st JULY 2021 FROM 7.30 pm

METHODIST HALL, CHITTLEHAMPTON

 

1.         Apologies and Declarations of Interest

2.         Agree minutes of the Parish Council meeting of 5th May 2021

3.         Clerk’s update

4.         Co-option of a parish councillor to fill a casual vacancy

5.         Update on broadband and community play area at Umberleigh Academy

6.         Suspicious activity involving a van in the Umberleigh area

7.         Chittlehampton children’s play area

8.         Rowan Cottage

9.         Public Space Protection Order - dog control on the playing field

10.     Quote for repainting pump and waste bin on The Square

11.     Dead tree on The Square

12.     Approve Schedule of Payments

13.    District Councillor’s report

14.     Items for information only

15.     Date of next meeting

To be followed by

PLANNING COMMITTEE MEETING

Ref: 73552

Demolition of agricultural building and erection of two dwellings (Use Class C3) with associated parking and garden at Hillhead Barn Chittlehampton Umberleigh Devon EX37 9RG

Ref: 73627

Extension and alterations to dwelling at Oatlands Cobbaton Umberleigh Devon EX37 9RZ


MEMBERS OF THE PUBLIC ARE WELCOME


Alvin Scott – Parish Clerk               

Email: chittlehamptonclerk@gmail.com

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MINUTES OF PAST MEETINGS


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the Annual Parish Meeting held as a virtual meeting on 5th May 2019 at 7:00 pm

 

Due to restrictions on public meetings because of the Covid-19 pandemic, this meeting was held virtually.

 

Present: Parish Councillors: Mr H Hooper, Mrs S Rowe, Mr P Bradbury, Mr I Waldron, Mrs M Edwards, Mr C Timberlake, Mrs P Shallcross, Mrs A Davies and Mr M Ives (Chairman)

                    Parish Clerk:             Mr A Scott

Apologies: Parish Councillors: Mr T Kirby was only not present as he had difficulty joining remotely

No response: N/a

Members of the public: No members of the public were present

 

The meeting started at 7:00 pm.

 

1.  Agree & sign minutes of the Annual Meeting dated the 8th May 2019

The minutes of the previous Annual Parish Meeting held on the 8th May 2019 were agreed as an accurate record.

 

2.  Chairman’s Report

 

The Chair read the report that he had prepared and which, for the first time, covered a period of two years due to the Covid-19 pandemic having prevented a parish meeting taking place in 2020.  

 

3.  Public Queries

 

No members of the public were present so there were no queries.

 

4.  Date of next Annual Parish Meeting

 

To be arranged.

 

The meeting ended at 7:06 pm.

 

These minutes are draft until they are agreed and signed at the next Annual Parish Meeting.

 

Chittlehampton Parish Council Chairman’s Report May 2021

As we approach the May AGM and I have been reflecting on the strangest period of all of our lives over the last year and a bit; with the cancellation of last year’s AGM, having to hold our meetings virtually and suffering three lockdowns due to this terrible virus. As a community we have been very lucky to avoid any deaths or really serious illnesses from Covid and I pray that this continues as the vaccine is rolled out.

So here we go with my report for the last two years rather than the normal one.

As usual a lot of the items on our agendas have been repeated again and again and never seem to get finally solved.

The play area was closed last year due to the ROSPA report having so many faults listed that the cost to repair all of the items would have been far more than the Parish Council could afford. This has been a very difficult situation and has caused a lot of consternation within the community. We are at present attempting to at least bring some items back into use until a solution to the whole problem can be found.

The air ambulance landing site was again used at night over the Christmas period in an emergency situation, but the crew found it very difficult to transport the patient down the side of the village hall due to it being so dark. To solve this problem the Parish Council have had two floodlights installed on the side of the hall that are remotely switched on together with the main lights over the football pitch when the helicopter is due to land.

The result of the “Housing Needs Survey” came back with the same result as we have had multiple times in the past and after a long discussion it was decided to hold off and see what comes of the two pieces of land that are up for sale and development.

Rowan Cottage has been another long running problem. The dilapidation of the cottage was reported to the planning department two and a half years ago and the wall around the garden falling down a year ago yet nothing has been resolved with either.

The dangerous trees along the side of the playing field have been taken down and we hope to replace them with something suitable in the near future. Also the tree on the stocks has been cut back and thanks must go the Mr. and Mrs. Haydon for their generous donation towards the cost of those works.

The Parish Council regrets that Cllr. Richard Edgell will not be standing for re-election due to personal reasons. Richard has been a great help to this community during his time in the post and we wish him all the best for the future.

Two years ago we welcomed Cllr. Ray Jenkins as our District Councillor and we appreciate the help he has given us over that period and we look forward to a close relationship with him in the future.  

Finally I would like to thank all of my fellow councillors and our wonderful parish clerk. Special thanks go to Bobbie Rawle who is moving to South Molton and is therefore standing down as a councillor. We wish well in her retirement and we look forward to welcoming her replacement in the near future.

Martin Ives

Chairman

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CHITTLEHAMPTON PARISH COUNCIL

Minutes of the Annual Parish Council Meeting held virtually on the 5th May 2021 at 7:15 pm

 

Due to restrictions on public meetings because of the Covid-19 pandemic, this meeting was held virtually.

 

Present: Parish Councillors: Mr M Ives, (Chairman), Mr T Kirby, Mr H Hooper, Mrs S Rowe, Mr P Bradbury, Mr I Waldron, Mrs M Edwards, Mr C Timberlake, Mrs P Shallcross and
                                                             Mrs A Davies

                    Parish Clerk              Mr A Scott

Apologies: Parish Councillors: N/a

No response: N/a

Members of the public: No members of the public were present

The minutes of the Annual General Meeting of the 8th May 2019 had previously been agreed and signed off at the parish council meeting on 19th June 2019.

 

The meeting started at 7:15 pm.

 

1.  Election of Officers

     Chairman:   Cllr Mr M Ives (proposed by Cllr Edwards)

     Chair’s Declaration of Acceptance of Office

     The parish clerk witnessed the chairman signing his Declaration of Acceptance of Office  

     Vice Chairman:  Cllr Mr T Kirby (proposed by Cllr Timberlake)

 

2.  Apologies: N/a

 

3.  Planning Committee

Appointment of Committee members:
Councillors Mr M Ives, Mr H Hooper, Mrs M Edwards, Mrs A Davies, Mrs P Shallcross,  Mr I Waldron, Mr C Timberlake, Mr P Bradbury, Mrs Rowe and Mr T Kirby.

Chairman of Planning Committee:  Cllr Mr H Hooper (proposed by Cllr Ives)  

Vice Chairman of Planning Committee: Cllr Waldron (proposed by Cllr Ives)

 

4.  Appointment of representatives to other bodies

Chittlehampton Village Hall Rep:  Cllr Mr T Kirby (proposed by Cllr HH)

Umberleigh Village Hall Rep: Cllr Mrs P Shallcross (proposed by Cllr MI)

 

All of the above appointments were unanimously approved.

 

5. Review of Standing Orders, Code of Conduct & Register of Interests

    Councillors re-approved the existing Standing orders and Code of Conduct and informed the parish
    clerk of any changes to the Register of Interests .

 

The meeting ended at 7:23 pm.

These minutes are draft until they are agreed and signed at the next parish council meeting.

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 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 5th May 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mr P Bradbury, Mrs A Davies, Mrs P Shallcross, Mrs S Rowe, Mr I Waldron, Mr T Kirby &
                                                         Mr C Timberlake

                        Parish Clerk:     Mr A Scott

Apologies: Parish Cllrs:       N/a

                       County Cllr:       Mr R Edgell

Not present: District Cllr:     Mr R Jenkins  

Members of the public:       One member of the public was present to observe the proceedings.

 

Due to restrictions on public meetings because of the Covid-19 pandemic, this meeting was held virtually.

 

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest

Apologies had been received from County Cllr Edgell who, for health reasons is unable to stand for re-election in tomorrow’s elections and so will be retiring as a county councillor. He had asked the parish clerk to pass on to the parish council that he has always found them a very nice parish council to work with. Cllr Timberlake had a conflict of interest regarding the consideration of quotes for the repainting of the telephone box so would leave the meeting during that discussion.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 24th March 2021 were unanimously approved as a true record.

 

3.     Parish Clerk’s Update

Chittlehampton Village Hall

The additional lighting outside the village hall to assist the transfer of patients from an ambulance to the air ambulance have been put in place and are operational.

 

Playing field trees

Cllr Timberlake will be meeting Danny Yeo as soon as possible to discuss the situation with the trees on the boundary of the playing field.

 

Public Space Protection Orders - dog control

The clerk has emailed NDC about what the next steps would be to apply a PSPO to the football pitch but has yet to hear back from them.

 

Councillor vacancy

NDC have just confirmed that no election request has been received so the parish council is now free to proceed with filling the casual vacancy created by Cllr Rawle’s retirement by co-opting a new councillor. The next step is for the casual vacancy to be officially advertised to be filled by co-option. Anyone qualified to be a candidate will be requested to write to the parish clerk giving reasons why they want to be co-opted onto the parish council. The parish council will then invite those who have expressed an interest to attend the next full parish council meeting to confirm their eligibility to serve and briefly discuss in person a little about their background, interests and why they wish to join the parish council. Parish councillors will then vote to co-opt the applicant of their choice.

 

4.     Play Area

Councillors again expressed their support for having a play area in the village and discussed options for providing a limited provision where the main unit is opened and perhaps the rockers as well but everything else is removed. The current rules on the spacing of items of play equipment severely limits what can be provided in that location while the requirement for disabled access places barriers on funding that could otherwise be applied for. Unfortunately, for equipment not to be rejected by RoSPA it has to be bought from a commercial company and even the smallest piece of equipment is extremely expensive. Should the mooted development opposite The Fieldings go ahead, a new play facility could be provided which meets disability criteria and can receive Section 106 funding. Cllr Ives and Cllr Timberlake will review the situation again on site and report back to the next meeting. Councillors approved in advance an expenditure on the play area of up to £3,000.

 

5.     Rowan Cottage

Cllr Ives reported that it is believed that in spite of the continued deterioration of the property the owner has no intention of coming to the cottage to do anything about it.

 

6.     Village Phone Box

Due to the cost involved, the council has obtained two quotations for the village phone box have previous layers of paint removed and for it to be repainted and for some additional painting work to be completed in The Square. The clerk reminded councillors that BT have a rolling programme of proposed removals of underused phone boxes and suggested that the council should consider whether if this should happen to Chittlehampton’s telephone box, would the parish council actually want to adopt the box or whether it might end up being removed. Cllr Timberlake left the meeting while councillors discussed the quotations. Councillors decided not to proceed with the work at this point and to put the funds saved towards the play area. A new quotation would be requested for just the repainting of the waste bins and the pump. If BT were to come forward to remove the phone box the parish council will adopt it and maybe put the defibrillator in it. Cllr Kirby kindly offered that if this happened he would paint the telephone box for the cost of the materials.

 

7.     Insurance

Councillors considered the quotes received for the forthcoming year for the parish council’s insurance policy and unanimously approved the quote from Hiscox of £841.03 and to tie the council in to a 3 year commitment as this would work out cheaper in the long term.

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 25/03/21 – 05/05/21:

Zoom                                         Web meeting subscription                              £     14.39

HMRC                                       Income tax                                                               £     72.00

Mr Alvin Scott                       Wages & expenses                                              £   310.67

NDC                                          Dog waste bins (Oct 2020-Mar 2021)     £   480.00

DALC                                        Membership renewal                                          £   215.71

MAT Electrics Ltd               Air Ambulance lights on village hall             £   479.52

Mr Danny Yeo                       Tree surgery                                                            £   350.00

Zoom                                         Web meeting subscription                              £     14.39

Mr A Scott                              Wages & expenses                                               £   310.67

HMRC                                       Income tax                                                              £     72.00

CJ Thorne                               Pat testing                                                               £     66.00

ICO                                            Registration fee                                                    £     35.00

 

Upcoming payments requiring parish council approval:

Hiscox                                       Insurance                                                                 £    841.03

 

N.B. An expenditure on play area of up to £3,000 was approved under point 4 above.

 

Payments received:

NDC                                          Precept – 1st half                                            £ 6,405.00

Interest                                                                                                                       £           0.04

Interest                                                                                                                       £           0.04

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 5th May 2021

Balance of Current a/c    £ 11,337.32

Balance of Reserve a/c    £   4,447.25

Total Balance                        £  15,784.57   

 

9.     Annual Governance & Accountability Return (AGAR)

The clerk informed councillors that the internal audit of the parish council’s accounts for 2020-2021 has been completed for the Annual Governance & Accountability Return (AGAR). Councillors reviewed and unanimously approved, in the following order:

(a) section 1 of the AGAR - the Annual Governance Statement

(b) section 2 of the AGAR - the Statement of Accounts

(c) the Certificate of Exemption.

 

10.  District Councillor’s report

As District Councillor Jenkins was not present, no report was given.

 

11.  Arrangements for future parish council meetings

The clerk and chair explained that the legislation enabling virtual parish council meetings to be held no longer applies after 6th May 2021 so no virtual meetings can take place from 7th May 2021 onwards. Councillors discussed how future meetings of the full parish council and of the planning committee will be arranged. It was unanimously agreed that, as lockdown restrictions are due to end on 21st June 2021, the next meeting of the full parish council planned for 16th June 2021 will now be cancelled and the one planned for 14th July 2021 will become the next meeting instead. That meeting will be held in the Methodists’ Hall  starting at 7:30 pm. Cllr Edwards left the meeting at this point.

 

12.  Items for information only

Cllr Hooper made councillors aware of an extension being built on a property in the village which has not received planning permission. He will look on the planning portal to check the latest rules regarding this type of development.

Cllr Shallcross explained that following a meeting at Umberleigh Academy it seems that some funding for the planned community play area there is still needed to match the grant they have already received. The academy will be contacting our district councillor regarding this.

At Cllr Shallcross’s request, the clerk shared with councillors an email which the academy intends circulating to Umberleigh residents looking to improve broadband speeds as this has proved to be an issue for parents involved in home schooling and for staff working from home. There are grants available now for rural communities to subsidise fibre broadband under the Community Fibre Partnership. The Academy and the Umberleigh Village Hall Committee are jointly making an application to the scheme but require the help of the community. Everyone who registers an interest in receiving fibre broadband adds money to the project, currently £1500 for an individual and £3500 for a business. Umberleigh residents need to register their interest so that the degree of interest can be assessed by the Community Fibre Partnership. The Academy will also be approaching our MP Selaine Saxby to enlist her help. Councillors unanimously agreed that the parish council would support any funding applications made by the academy.

Cllr Shallcross has contacted Simon Houghton about a couple of drainage problems at Umberleigh.

Councillor Shallcross left the meeting at this point.

 

13.  Date of the next parish council meeting

The next meeting will be the first in-person meeting since 18th March 2020 and will start at 7:30 pm on 14th July 2021 in the Methodists’ Hall.   

This evening’s meeting ended at 8:22 pm.

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CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 24th March 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle, Mr P Bradbury, Mrs A Davies, Mrs P Shallcross, Mrs S Rowe & Mr C Timberlake

                        District Cllr:      Mr R Jenkins      

                       Parish Clerk:      Mr A Scott

Apologies: Parish Cllrs:       N/a

                       County Cllr:        Mr R Edgell

Not present:                              Mr T Kirby

                                                         Mr I Waldron

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest

Apologies had been received from County Cllr Edgell who also asked the parish council to let him know if there is anything he can assist with. There were no declarations of interest.

 

2.     Minutes
The clerk pointed out a misspelt name in the draft minutes for the previous parish council meeting of 13th January 2021 which he has now corrected and the amended minutes were unanimously approved as a true record.

 

3.     Clerk’s Update

 

B3227 school warning lights

The new lights approaching Umberleigh Academy are now working.

 

Umberleigh Academy car park and community play area

Cllr Shallcross reported that the new car park has had the desired effect of removing the issue of cars parking on the B3227 outside the school when the school is busy. The school wishes to stress that the car park is not just for use by the parents at the school and that it can also be used by anyone in the community who wishes to park there to go for a walk. However, they do ask that anyone wishing to use it for such purposes avoid morning drop-off or afternoon pick-up times at the school.

The school’s community consultation regarding the type of equipment desired for the planned community play area has had a good response and the majority of responses favoured traditional equipment such as swings and slides.   

 

Registration for potential funding for new play area in Chittlehampton village

The clerk has updated the parish council’s section 106 funding registration and submitted it to NDC to ensure that a new play area should be considered if any land in the village is sold for development.  

 

Umberleigh Village Hall

Further to the suggestion at the last meeting of the parish council that Umberleigh Village Hall might be made available as a Covid-19 vaccination centre, the clerk and District Councillor Jenkins made enquiries about this. The offer was politely declined as, at present at least, a central hub is being used as it is more difficult to take infection prevention precautions when using non-NHS facilities and the fragile nature of the Pfizer vaccine does not facilitate it being moved between numerous locations.

 

Chittlehampton Village Hall

The clerk has written to the occupier of the house immediately adjoining the eastern boundary of the village hall to inform them of the intention to install additional outside lighting, the reason for it and the minimal impact it would have on their property. The parish clerk has contacted MAT electrics and accepted a quote of £399.60 + VAT for the necessary work to be completed. Cllr Ives informed councillors that the installation of the new lighting would take place the following Wednesday morning.  

 

Village stocks tree

The tree by the stocks in the centre of Chittlehampton has now been cut back.

 

Correspondence

The clerk informed the parish council that he had received a letter of appreciation from the Devon Air Ambulance Trust for the parish council’s donation agreed at the previous meeting.

 

Public Space Protection Orders - dog control

The clerk read out an email he had recently received from Andy Cole at NDC about dog control Public Space Protection Orders which gives new powers to fine irresponsible dog owners. Cllr Jenkins added that NDC can provide training if the parish council wanted to appoint someone in the parish who is able to enforce the rules if someone is found to be transgressing. Cllrs unanimously agreed that the clerk and chairman should liaise with NDC on this and report back in due course.

 

Councillor resignation and subsequent vacancy

Cllr Rawle informed those councillors present that she will be resigning from the parish council as of the following day, 25th March 2021. The clerk explained that this will create a so-called casual vacancy which he will report to NDC and that notices advertising the vacancy will be posted in due course.  The chairman of the council thanked Cllr Rawle for all her contributions during her time on the parish council.

 

4.     Play Area 

Cllr Timberlake informed councillors that he has taken down the swings and removed them from the site. As the weather improves this will allow access to the site for the other structures to be removed.

 

5.     Rowan Cottage

Cllr Jenkins has received a reply from NDC explaining that the courts are paralysed at present and matters like this are not being dealt with but that he will be notified as soon as things change and a date for enforcement action can be set. Cllr Jenkins has forwarded details of a further collapse in the wall of the walled garden at the property to the appropriate NDC officer. The chairman added that last week an alarm was going off inside the property. The gas board were telephoned and they checked for leaks and isolated the gas supply. A note was put through the door that it will remain off until the board is contacted by the owners. This matter was first reported to NDC over 2 years ago.

 

6.     Village Phone Box

Cllr Edwards explained that she had been approached by a village resident that the phone box in the centre of the village needs a good clean and repainting. The last time the parish council discussed a similar situation they had been told by BT to organise the improvements themselves. As a result, the box was nicely repainted only for BT to send someone later who repainted it in an unsatisfactory manner. The parish council agreed to arrange for this work to be done.  

 

7.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 14/01/21 – 24/03/21:

Zoom                                            Web meeting subscription                       £      14.39

Mr A Scott                                 Wages & expenses                                        £   310.67

HMRC                                          Income tax                                                        £      72.00

Mr C Timberlake                    Grass cutting Jul-Nov 2020                   £   470.00

Mr C Dring/Floodwatch    RCDs                                                                   £   156.81

DAAT                                            Donation                                                           £   500.00

Zoom                                             Web meeting subscription                     £      14.39

PWLB                                            Loan repayment                                           £   283.74

SLCC                                              Virtual Regional Training Seminar     £      30.00

Mr M Ives                                    Salt sacks                                                         £      12.99

Mr M Ives                                    Web domain                                                   £     10.00

Mr A Scott                                  Wages & expenses                                       £  310.67

HMRC                                          Income tax                                                        £     72.00

 

Upcoming payments requiring parish council approval:

ICO                                            Registration fee                                                 £      35.00

 

Payments received:

Interest                                                                                                                       £        0.03

Interest                                                                                                                       £        0.03

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 24th March 2021

Balance of Current a/c    £     7,352.67

Balance of Reserve a/c    £     4,447.17

Total Balance                        £  11,799.84   

 

8.     Annual Governance & Accountability Return (AGAR)

The clerk informed councillors that the paperwork for this years’ Annual Governance & Accountability Return had arrived that afternoon. Councillors unanimously approved applying for an exemption as in previous years. The clerk explained that the paperwork needs to be submitted by 2nd July 2021 but that the majority of the work for this has already been done.

 

9.     New date and arrangements for next parish council meeting, annual parish meeting and annual parish council meeting in May 2021

The chairman explained that it currently appears that the ability for the parish council to meet virtually will not be extended and that unless this changes, then no virtual meetings can take place after 6th May 2021. Therefore he proposed that the next parish council meeting, the annual parish meeting and the annual parish council meeting planned to take place on 12th May 2021 should now take place virtually on 5th May 2021. Cllr Edwards asked that if the date was moved could the meeting start at the earlier time of 7pm. Both suggestions were unanimously approved.  

 

10.  District Councillor’s report

Having given his update on Rowan Cottage under point 5 above, Cllr Jenkins had nothing further to report.

 

11.  Items for information only

Cllr Shallcross initiated a discussion on how poor broadband speeds had been making it difficult for Umberleigh Academy to achieve effective home learning for some of its pupils but the parish council felt there was nothing practical it could do to assist in that regard.  

 

12.  Date of the next parish council meeting

The next meeting will be another virtual meeting, starting at the earlier time of 7:00 pm on 5th May 2021. The annual parish meeting and annual parish council meeting will take place on the same evening.

This evening’s meeting ended at 8:11 pm.

 ---------------------------------------------------------------------------------------------------------------------------------

CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 13th January 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle, Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs P Shallcross,
                                                         Mrs S Rowe & Mr C Timberlake

                       Parish Clerk:      Mr A Scott

Apologies: Parish Cllrs:       Mr T Kirby

                       County Cllr:       Mr R Edgell

                       District Cllr:       Mr R Jenkins        

Not present:                             N/a

Members of the public:      No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:35 pm.

 

1.     Apologies and Declarations of Interest
Apologies had been received from Cllr Kirby, District Cllr Jenkins and County Cllr Edgell. With neither Cllr Jenkins or Cllr Edgell present, there were no District or County Councillor reports for this meeting. There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 2nd December 2020 were unanimously approved as a true record.

 

3.     Clerk’s Update

Umberleigh Academy warning lights

The school trust’s business manager is continuing to chase the highway department about this but without success. The clerk has contacted County Cllr Edgell about this to see if he

can provide any assistance.

 

Umberleigh Academy car park and community play area

The new car park has now opened and is in use by parents so the issue of cars parking on the hill on the B3227 immediately outside of the school appears to have been resolved. The school has been advised by its contractor not to look to install any equipment in the community play area until the end of the spring in order to allow the land time to settle. Cllr Shallcross understands that the academy is consulting with the community on the type of equipment to be installed.

 

The clerk informed councillors that the parishioner who had contacted the parish council regarding a potential repurposing of the village telephone box had written to thank the parish council for considering the suggestion.

 

The Head of Archives & Learning at the South West Heritage Trust and the Finance Officer at Citizens Advice have written to express their appreciation of the parish council’s recent donations.

 

The precept for 2021-2022 has been confirmed as £12,810.00 (down from £12,985.00 for 2020-2021) which translates to a council tax charge element for the parish of £33.80 (down from £34.06 last year).

 

This decade’s Census will be held on Sunday 21st March 2021.

 

Reverend David Coleman has stepped down from the role of North Devon Council’s community support contact. Carole Henderson-Begg and Averil Stacey have jointly taken over the role.

 

The 5 acre field opposite The Fieldings on Cobbaton Road is currently being advertised as being for sale as residential land with an allocation for up to 20 dwellings together with associated infrastructure works. It is anticipated that any new development within the village should attract section 106 funding which would allow a new children’s play area to be funded for the village.

 

On the evening of 27th December 2020 the Devon Air Ambulance’s brand new Airbus H-145 helicopter landed in the village to bring a medical team to respond to a medical emergency in the village. This was only possible because Chittlehampton has a community landing site on the football pitch which allows the helicopter to land in the village after dark. The Devon Air Ambulance Trust is financially independent of regular national or local government funding and is instead reliant on its fundraising activities to finance the operation of its service. Since the start of the coronavirus pandemic the Trust has inevitably suffered from a severe drop in its income as its fundraising activities have been severely curtailed. Councillors discussed making a donation to the Trust and, after reviewing the latest parish council accounts, unanimously agreed to make a contribution of £500. The clerk reported that during the air ambulance’s visit the lighting around the village hall was clearly not sufficient. Councillors agreed that the clerk should look into making arrangements to have this improved.

 

4.     Play Area 

Cllr Timberlake informed the parish council that he intends to remove the swings this coming weekend. As mentioned in the clerk’s report above, if a new development of houses takes place in the village, section 106 funding should enable a new play area to be provided within the village.  

 

5.     Rowan Cottage

Prior to tonight’s meeting, District Cllr Jenkins had informed the parish council that new powers are on their way which may assist NDC’s Planning Enforcement Team in making progress on this matter.

 

6.     Plastic Free North Devon

The parish council has received a request from Plastic Free North Devon to consider supporting its campaign to remove from retail sale cheap polystyrene bodyboards in North Devon which, after only one or two uses are discarded onto North Devon’s beaches. After considering information on this issue, councillors unanimously agreed to support this campaign.  

 

7.     Road Salting arrangements

Councillors discussed arrangements for salting the roads in Chittlehampton during icy weather. This was in the light of correspondence recently received from parishioners. The clerk and the chair will review current arrangements and the existing information regarding the availability of salt grit that is on the parish council’s website.        

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 02/12/20 – 13/01/21:

Zoom                                         Web meeting subscription                                     £     14.39

Mr L J Southcombe            Spraying of weeds                                                      £     55.00

Mr A Fisher                            Christmas tree etc for The Square                    £     41.98

Citizen’s Advice                   Donation                                                                          £     25.00

SW Heritage Trust             Donation to North Devon Record Office       £     50.00

SLCC                                         Membership renewal                                                 £   112.00

Mr A Scott                              Wages & expenses                                                       £   310.67

HMRC                                      Income tax                                                                        £     72.00

Zoom                                         Web meeting subscription                                      £     14.39

 

Upcoming payments requiring parish council approval:

PWLB                                        Loan repayment                                                            £    283.74

Mr C Dring                             PAT Testing of flood equipment                            £      50.00

Mr C Dring                             RCD safety plugs for flood equipment              £    152.82

SLCC                         Virtual Regional Training Seminar for parish clerks     £      54.00

DAAT                                        Donation                                                                             £    500.00

MAT Electrics                       Improved lighting at helicopter landing site    £    300.00  (approx.)                                 

 

Payments received:

Interest                                                                                                                                      £          0.04

VAT refund                                                                                                                               £    291.68

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 13th January 2021

Balance of Current a/c    £  9,610.33

Balance of Reserve a/c    £  4,447.11

Total Balance                       £14,057.44

   

9.     Dates for parish council meetings during 2021

Councillors unanimously agreed meeting dates for the remainder of the year. The clerk explained that it is currently unclear whether virtual parish council meetings will continue to be permitted beyond May 2021.

 

10.  Items for information only

Councillors wished to record their gratitude for all that Mark Grimshaw voluntarily does for the benefit of the parish such as the trimming of hedges and the clearing of mud off of the lanes as well as the salting of roads during the recent cold spell. They also appreciate his willingness and the good-natured manner in which he goes about this work.

 

Cllr Shallcross informed councillors that the chair of the Umberleigh Village Hall Committee has recently left the area and that her husband, Geoff, is acting chair until the AGM is held. The Umberleigh Village Hall Committee is keen to offer the hall as a Covid-19 vaccination centre. The parish clerk will contact the district and county councillors to see how this might be arranged.  

 

11.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 10th February 2021.

This evening’s meeting ended at 8:21 pm.

These minutes are draft until they are agreed at the next meeting.

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 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 2nd December 2020 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle,
                                                         Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs P Shallcross, Mrs S Rowe

                         District Cllr:     Mr Ray Jenkins        

                         Parish Clerk:    Mr A Scott

Apologies:  Parish Cllrs:      Mr T Kirby & Mr C Timberlake

                         County Cllr:     Mr R Edgell

Not present:                             N/a

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest
Apologies had been received from Cllr Kirby and Cllr Timberlake as well as County Cllr Edgell.

There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 21st October 2020 were unanimously agreed as a true record.

 

3.     Clerk’s Update

One of the warning lights by Umberleigh Primary School is now working but the other two are still inactive. The school trust’s business manager is chasing the highway department about this. The clerk will refer this to County Cllr Edgell to see if he can provide any assistance on this.

 

The council has received an enquiry from a parishioner as to whether the public telephone box in the village could be decommissioned as a telephone box and repurposed in the same manner as many other little-used telephone boxes have been in villages elsewhere in the country. The suggestion was made that it might become a mini library where residents can swap books. A phone box at Filleigh has already been adopted there to run a similar scheme. No charge is made for the books. Councillors discussed this and other potential uses and the clerk gave councillors some background information on what would be involved in such a decommissioning of Chittlehampton’s phone box.

Concern was expressed that a mini library would impact on the similar arrangement already in place at the village shop where books are donated and purchased for a nominal amount which is then passed on to charity. The suggestion was made that perhaps a DVD library would work but the point was made that this is also an existing service provided by the village shop. Another consideration would be that the mobile library visits Chittlehampton once a month and offers a similar service for both books and DVDs. Anything that might impact on usage of this service or visits to the village store would not be desirable.

Chittlehampton’s phone box remains active as there is virtually no mobile phone signal in the village although a councillor reported that when a usage survey was conducted 3 or 4 years ago it was found that it had been used only once! The clerk will report these considerations to the villager on behalf of the parish council.

 

Dog Bins Dog waste collections are now the responsibility of NDC’s “Operational Services” as opposed to its Environmental Health and Housing Services as was previously the case. As a department with wider responsibility for waste and recycling, Operational Services are much better placed to be able to provide the level of resilience required when challenges such as those the district council  has faced recently as a result of the Covid-19 pandemic.

 

The clerk has reported to the Environment Agency and to DCC’s Highways Dept a fallen tree in the River Taw which was threatening to lodge across an arch of Umberleigh Bridge and cause a blockage there. As a result this has now been removed.

 

Cllr Edwards has spoken to the tree surgeon about cutting back the tree by the stocks and he plans to do this work shortly. The clerk will report this to the villager whose property it adjoins.

 

The clerk has written to the property owner who has brambles overgrowing the road & pavement at Townsend Cross near the western edge of the village but nothing has been done (although the situation has improved as the growth has naturally died back because of the time of year).

 

The clerk has followed up the request that Cllr Shallcross has received from a parishioner for a litter bin in the layby at Whey Cross at the top of Dorridge Hill where cars, lorries and caravans park up. The clerk has contacted NDC and DCC about this and has also discussed it with Cllr Edgell. The outcome of this is that, particularly in the current situation with the coronavirus pandemic, such a request would be highly unlikely to be successful. It is felt that a bin in that location would be unlikely to have sufficient use to justify the cost of placing one there and the ongoing cost of emptying it. The point was made that even if a bin was placed there, there would not be any guarantee that people stopping there would actually put their rubbish in the bin! Councillors pointed out that some time ago an application to have a bin placed at another location had been unsuccessful.  

 

4.     Play Area

In Cllr Timberlake’s absence, the clerk provided an update on his behalf having spoken to him shortly before the meeting. Due to the wet weather the ground hasn’t been suitable for the vehicles necessary to have access to the site. The suggestion was made that in these circumstances perhaps just the swings could be removed from their framework.

 

5.     Rowan Cottage

Dist Cllr Jenkins reported that he had received an email that evening from Michael Tichford, NDC’s Head of Place, saying that although the council is now back at full strength, the number of enforcement orders has escalated and is such that staff still cannot cope. NDC aim to achieve a 58 day response to an investigation and yet this matter was first reported to them over 2 years ago. Dist Cllr Jenkins said that since he has became involved with this matter he has 12-15 emails in his inbox yet no notable progress has been made. Cllr Jenkins intends to reply to the email pointing out just how far in excess of the intended response time NDC is on this matter.

 

6.     Umberleigh Academy

The clerk reported that the school’s business manager has informed him that the ground works for the new car park has just been completed and just the marking and signage remains to be done. The car park will be formally opened shortly.

 

7.     Road Signs at Umberleigh

Nothing new has happened about the worn out road sign on the B3227 opposite the junction of the road to Hawkridge and Hoe. It has been reported to DCC and assigned a number for the matter to be addressed.

 

8.     Remembrance Sunday

Cllr Ives reported that the remembrance service had gone very well and had been quite well attended with members of the public socially distanced out on The Square. Cllr Shallcross gave the reading and everyone appreciated the service being held.

 

9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 22/10/20 – 02/12/20:

Mr A Scott                               Wages & expenses                         £   310.67

HMRC                                       Income tax                                          £     72.00

Zoom                                         Web meeting subscription        £      14.39

Mr A Scott                              Wages & expenses                         £   310.67

HMRC                                      Income tax                                          £     72.00

 

Upcoming payments requiring parish council approval:

Mrs M Edwards                        Xmas tree & batteries for lights for The Square        £     41.98     

SLCC                                              Membership renewal                                         approx.      £  110.00

Mr L J Southcombe                Spraying of weeds                                                                      £     55.00

SW Heritage Trust                 Donation to North Devon Record Office                      £     50.00

Citizen’s Advice                        Suggested donation                                                                  £     25.00     

Mr M Ives                                    Storage & audit expenses                                                       £     TBC                     

 

Payments received:

Interest                                                                                                    £       0.04

Interest                                                                                                    £       0.04

 

Statement of Accounts as at 2nd December 2020

Balance of Current a/c    £10,014.08

Balance of Reserve a/c    £  4,447.07

Total Balance                    £14,461.15   

 

10.  Approve Budget

The proposed budget for the year 2021-2022 had been circulated to the parish councillors prior to the meeting and was unanimously approved. The clerk will apply for a precept of £12,810.00, down from £12,985.00 last year.

 

11.  Dates for parish council meetings during 2021

The date for the first parish council meeting of 2021 was approved as 13th January 2021. Cllr Jenkins gave his apologies for that meeting. The clerk will liaise with the chair of the parish council regarding the dates for meetings for the remainder of the year.

 

12.  District and County Councillors’ Reports

District Cllr Jenkins reported that the subject on controlling dogs came up at a recent meeting of the district council and the possibility that parish councils could levy a fine of £100 for dog fouling was discussed. To implement this the parish council would need to appoint someone from the parish to do the chasing in order to implement a fine. Cllr Ives reported that in past he has contacted NDC’s Dog Warden Alan Kyle and that he issued a letter and deals with the fines. District Cllr Jenkins also reported that notices are being designed that cover all the legalities when restricting dogs in public areas and this design would be available free of charge.  

Parish Councillors unanimously agreed that they were happy for Cllr Jenkins to use the small amount of funding that he has available for the parish as a contribution towards the funding of computer equipment at Umberleigh School.

County Councillor Edgell had given his apologies for this meeting but had asked the parish council to let him know if there is anything he can assist with.  

 

13.  Items for information only

No councillors had any information they wanted to share for information only.

 

14.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 13th January 2021.

This evening’s meeting ended at 8:19 pm.

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 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 21st October 2020 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle,
                                                         Mr P Bradbury, Mrs A Davies, Mr T Kirby, Mr I Waldron, Mrs P Shallcross
                                                        & Mr C Timberlake

Parish Clerk:                            Mr A Scott

Apologies: Parish Cllrs:     None received

                  County Cllr:         Mr R Edgell

                  District Cllr:        Mr Ray Jenkins  

Not present:                         Mrs S Rowe

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

1.     Apologies and Declarations of Interest
Apologies had been received from District Cllr Jenkins and County Cllr Edgell.
There were no declarations of interest.

2.     Minutes
The draft minutes for the previous parish council meeting of 9th September 2020 were unanimously agreed as a true record.

 3.     Clerk’s Update

·       The clerk has reported the latest new potholes at the top of East Street and Cllr Timberlake reported that these have now been repaired.

·       The warning lights by Umberleigh Primary School have worked for one morning but are now not working again.

·       The camber on the B3227 just after the bridge over the railway line which was reported by the clerk has now been repaired and is much improved.

·       The clerk has passed to Cllr Edgell the previously minuted correspondence to the parish council regarding a desired reduction in the speed limit at Clapworthy Mill on the B3226.

·       The clerk has prepared an accessibility statement which is now on the parish council website relating to how accessible the website is to those with disabilities. Incremental improvements will be made to the website to make it more accessible without unreasonable expense.

·       The clerk has reported the overgrown hedge on the corner of East Street to DCC Highways and this has now been cut back.

·       Warnings about the dangers of using the play area behind the village hall which is closed to the public for safety reasons have been published in the Chronicle and circulated in the school newsletters for both Chittlehampton C of E Primary School and Umberleigh Academy.

 4.     Play Area 

Cllr Timberlake has met with the member of the public who attended the last parish council meeting to discuss further the play area and possible funding. Cllr Timberlake is aiming to organise the removal of the swings in about 2-3 weeks and further equipment shortly after that.  

 5.     Rowan Cottage

There was nothing new to report on this.

 6.     Umberleigh Academy

An increase in the school roll at Umberleigh Academy has seen an increase in the volume of traffic and the number of cars parking outside the school. Work is about to begin on the new car parking area there.

 7.     Road Signs at Umberleigh

A road sign near the junction of the B3227 and the road to Hawkridge & Hoe has deteriorated to such an extent that parts of it are no longer readable. The clerk has reported this to Devon Highways. It has been allotted an enquiry number and will be addressed in due course.

 8.     Remembrance Sunday

Steve Martin will take this year’s service which will be held purely outside. It will start at 10:30 am and end just after 11:00 am. Those intending to attend should contact Averil Stacey on 01271 831461 in order to assist with test and trace records. 64 people attended last year’s service and a similar number can be accommodated this year even with social distancing in place. As yet, it is uncertain whether there will be a reading this year. If there will be one, Cllr Shallcross has offered to take the reading.  

 9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 10/09/20 – 21/10/20:

NDC                                          Dog waste collection                          £   249.60

Zoom                                         Web meeting subscription               £     14.39

Mr A Scott                              Wages & expenses                               £   310.67

HMRC                                       Income tax                                                £     72.00

Royal British Legion                 Commemorative Wreath           £     25.00

Upcoming payments requiring parish council approval:

N/a                 

Payments received:

Interest                                                                                                      £       0.04

Precept                                                                                                   £6,492.50

Wayleave payment                                                                             £     16.96

Statement of Accounts as at 21st October 2020

Balance of Current a/c    £10,793.81

Balance of Reserve a/c    £  4,446.99

Total Balance                     £15,240.80   

10.  District and County Councillors’ Reports

Both County Councillor Edgell and District Councillor Jenkins had given their apologies for this meeting but they have asked the parish council to let them know if there is anything they can assist with.  

11.  Items for information only

Cllr Shallcross has received a request from a parishioner requesting a litter bin in the layby at Whey Cross at the top of Dorridge Hill where cars, lorries and caravans park up. The clerk will investigate this.

Cllr Edwards has contacted the tree surgeon who will cut back the tree by the stocks in the village.  

Cllr Davies mentioned that the brambles growing out across the road and pavement at the crossroads near the western edge of the village where the road turns towards Cobbaton have still not been cut back although Cllr Kirby has spoken to the owner of the property. The clerk will see what else can be done.

 12.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 2nd December 2020.

This evening’s meeting ended at 7:56 pm.

These minutes are draft until they are agreed at the next meeting.