CHITTLEHAMPTON PARISH COUNCIL VIRTUAL MEETINGS

  WEDNESDAY 5th MAY 2021, 7.00PM


ANNUAL PARISH MEETING 

AGENDA

 1.   Agree & sign minutes of the Annual Meeting dated the 8th May 2019

 2.   Chairman’s report

 3.   Public Queries

 4.   Date of next Annual Parish Meeting

 

AGENDA OF PARISH COUNCIL ANNUAL MEETING 7:15 PM

1.     Election of officers

·     Election of Chairman

·     Chair’s Declaration of Acceptance of Office

·     Election of Vice-Chairman

2.     Apologies

3.     Planning Committee

·     Appointment of Committee members

·     Appointment of Committee Chairman

·     Appointment of Committee Vice-Chairman

4.     Appointment of representatives to other bodies

·     Chittlehampton Village Hall

·     Umberleigh Village Hall

 5.     Review of Standing Orders, Code of Conduct & Register of Interests

 

AGENDA OF PARISH COUNCIL MEETING

1.         Apologies and Declarations of Interest

2.         Agree minutes of the Parish Council meeting of 24th March 2021

3.         Clerk’s update

4.         Play area

5.         Rowan Cottage

6.         Village Phone Box

7.         Insurance renewal

8.         Approve Schedule of Payments

9.         Annual Governance & Accountability Return (AGAR)

(a) approval of section 1 of the AGAR - the Annual Governance Statement
(b) approval of section 2 of the AGAR - the Statement of Accounts
(c) approval of Certificate of Exemption

10.     District Councillor’s report

11.     Arrangements for future parish council meetings

12.     Items for information only

13.     Date of next meeting

To be followed by

PLANNING MEETING

Ref: 73249 Erection of garage and associated planting at

5 Rackmead Chittlehampton Umberleigh Devon EX37 9PR

 

MEMBERS OF THE PUBLIC ARE WELCOME

Due to the current situation regarding the Covid-19 pandemic and restrictions on gatherings, these meetings will be held online as virtual meetings. Anyone wishing to attend the meetings virtually can contact the clerk for details of how this can be done. Please note that anyone who wishes to participate in the meetings rather than just view the proceedings is required to have notified the clerk no less than 24 hours beforehand.        

Alvin Scott – Parish Clerk               

Email: chittlehamptonclerk@gmail.com 

 


CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 24th March 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle, Mr P Bradbury, Mrs A Davies, Mrs P Shallcross, Mrs S Rowe & Mr C Timberlake

                        District Cllr:      Mr R Jenkins      

                       Parish Clerk:      Mr A Scott

Apologies: Parish Cllrs:       N/a

                       County Cllr:        Mr R Edgell

Not present:                              Mr T Kirby

                                                         Mr I Waldron

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.

 

1.     Apologies and Declarations of Interest

Apologies had been received from County Cllr Edgell who also asked the parish council to let him know if there is anything he can assist with. There were no declarations of interest.

 

2.     Minutes
The clerk pointed out a misspelt name in the draft minutes for the previous parish council meeting of 13th January 2021 which he has now corrected and the amended minutes were unanimously approved as a true record.

 

3.     Clerk’s Update

 

B3227 school warning lights

The new lights approaching Umberleigh Academy are now working.

 

Umberleigh Academy car park and community play area

Cllr Shallcross reported that the new car park has had the desired effect of removing the issue of cars parking on the B3227 outside the school when the school is busy. The school wishes to stress that the car park is not just for use by the parents at the school and that it can also be used by anyone in the community who wishes to park there to go for a walk. However, they do ask that anyone wishing to use it for such purposes avoid morning drop-off or afternoon pick-up times at the school.

The school’s community consultation regarding the type of equipment desired for the planned community play area has had a good response and the majority of responses favoured traditional equipment such as swings and slides.   

 

Registration for potential funding for new play area in Chittlehampton village

The clerk has updated the parish council’s section 106 funding registration and submitted it to NDC to ensure that a new play area should be considered if any land in the village is sold for development.  

 

Umberleigh Village Hall

Further to the suggestion at the last meeting of the parish council that Umberleigh Village Hall might be made available as a Covid-19 vaccination centre, the clerk and District Councillor Jenkins made enquiries about this. The offer was politely declined as, at present at least, a central hub is being used as it is more difficult to take infection prevention precautions when using non-NHS facilities and the fragile nature of the Pfizer vaccine does not facilitate it being moved between numerous locations.

 

Chittlehampton Village Hall

The clerk has written to the occupier of the house immediately adjoining the eastern boundary of the village hall to inform them of the intention to install additional outside lighting, the reason for it and the minimal impact it would have on their property. The parish clerk has contacted MAT electrics and accepted a quote of £399.60 + VAT for the necessary work to be completed. Cllr Ives informed councillors that the installation of the new lighting would take place the following Wednesday morning.  

 

Village stocks tree

The tree by the stocks in the centre of Chittlehampton has now been cut back.

 

Correspondence

The clerk informed the parish council that he had received a letter of appreciation from the Devon Air Ambulance Trust for the parish council’s donation agreed at the previous meeting.

 

Public Space Protection Orders - dog control

The clerk read out an email he had recently received from Andy Cole at NDC about dog control Public Space Protection Orders which gives new powers to fine irresponsible dog owners. Cllr Jenkins added that NDC can provide training if the parish council wanted to appoint someone in the parish who is able to enforce the rules if someone is found to be transgressing. Cllrs unanimously agreed that the clerk and chairman should liaise with NDC on this and report back in due course.

 

Councillor resignation and subsequent vacancy

Cllr Rawle informed those councillors present that she will be resigning from the parish council as of the following day, 25th March 2021. The clerk explained that this will create a so-called casual vacancy which he will report to NDC and that notices advertising the vacancy will be posted in due course.  The chairman of the council thanked Cllr Rawle for all her contributions during her time on the parish council.

 

4.     Play Area 

Cllr Timberlake informed councillors that he has taken down the swings and removed them from the site. As the weather improves this will allow access to the site for the other structures to be removed.

 

5.     Rowan Cottage

Cllr Jenkins has received a reply from NDC explaining that the courts are paralysed at present and matters like this are not being dealt with but that he will be notified as soon as things change and a date for enforcement action can be set. Cllr Jenkins has forwarded details of a further collapse in the wall of the walled garden at the property to the appropriate NDC officer. The chairman added that last week an alarm was going off inside the property. The gas board were telephoned and they checked for leaks and isolated the gas supply. A note was put through the door that it will remain off until the board is contacted by the owners. This matter was first reported to NDC over 2 years ago.

 

6.     Village Phone Box

Cllr Edwards explained that she had been approached by a village resident that the phone box in the centre of the village needs a good clean and repainting. The last time the parish council discussed a similar situation they had been told by BT to organise the improvements themselves. As a result, the box was nicely repainted only for BT to send someone later who repainted it in an unsatisfactory manner. The parish council agreed to arrange for this work to be done.  

 

7.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 14/01/21 – 24/03/21:

Zoom                                            Web meeting subscription                       £      14.39

Mr A Scott                                 Wages & expenses                                        £   310.67

HMRC                                          Income tax                                                        £      72.00

Mr C Timberlake                    Grass cutting Jul-Nov 2020                   £   470.00

Mr C Dring/Floodwatch    RCDs                                                                   £   156.81

DAAT                                            Donation                                                           £   500.00

Zoom                                             Web meeting subscription                     £      14.39

PWLB                                            Loan repayment                                           £   283.74

SLCC                                              Virtual Regional Training Seminar     £      30.00

Mr M Ives                                    Salt sacks                                                         £      12.99

Mr M Ives                                    Web domain                                                   £     10.00

Mr A Scott                                  Wages & expenses                                       £  310.67

HMRC                                          Income tax                                                        £     72.00

 

Upcoming payments requiring parish council approval:

ICO                                            Registration fee                                                 £      35.00

 

Payments received:

Interest                                                                                                                       £        0.03

Interest                                                                                                                       £        0.03

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 24th March 2021

Balance of Current a/c    £     7,352.67

Balance of Reserve a/c    £     4,447.17

Total Balance                        £  11,799.84    

 

8.     Annual Governance & Accountability Return (AGAR)

The clerk informed councillors that the paperwork for this years’ Annual Governance & Accountability Return had arrived that afternoon. Councillors unanimously approved applying for an exemption as in previous years. The clerk explained that the paperwork needs to be submitted by 2nd July 2021 but that the majority of the work for this has already been done.

 

9.     New date and arrangements for next parish council meeting, annual parish meeting and annual parish council meeting in May 2021 

The chairman explained that it currently appears that the ability for the parish council to meet virtually will not be extended and that unless this changes, then no virtual meetings can take place after 6th May 2021. Therefore he proposed that the next parish council meeting, the annual parish meeting and the annual parish council meeting planned to take place on 12th May 2021 should now take place virtually on 5th May 2021. Cllr Edwards asked that if the date was moved could the meeting start at the earlier time of 7pm. Both suggestions were unanimously approved.  

 

10.  District Councillor’s report

Having given his update on Rowan Cottage under point 5 above, Cllr Jenkins had nothing further to report.

 

11.  Items for information only

Cllr Shallcross initiated a discussion on how poor broadband speeds had been making it difficult for Umberleigh Academy to achieve effective home learning for some of its pupils but the parish council felt there was nothing practical it could do to assist in that regard.  

 

12.  Date of the next parish council meeting

The next meeting will be another virtual meeting, starting at the earlier time of 7:00 pm on 5th May 2021. The annual parish meeting and annual parish council meeting will take place on the same evening.

This evening’s meeting ended at 8:11 pm.

 

 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 13th January 2021 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle, Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs P Shallcross,
                                                         Mrs S Rowe & Mr C Timberlake

                       Parish Clerk:      Mr A Scott

Apologies: Parish Cllrs:       Mr T Kirby

                       County Cllr:       Mr R Edgell

                       District Cllr:       Mr R Jenkins        

Not present:                             N/a

Members of the public:      No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:35 pm.


1.     Apologies and Declarations of Interest
Apologies had been received from Cllr Kirby, District Cllr Jenkins and County Cllr Edgell. With neither Cllr Jenkins or Cllr Edgell present, there were no District or County Councillor reports for this meeting. There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 2nd December 2020 were unanimously approved as a true record.

 

3.     Clerk’s Update

Umberleigh Academy warning lights

The school trust’s business manager is continuing to chase the highway department about this but without success. The clerk has contacted County Cllr Edgell about this to see if he can provide any assistance. 

 

Umberleigh Academy car park and community play area

The new car park has now opened and is in use by parents so the issue of cars parking on the hill on the B3227 immediately outside of the school appears to have been resolved. The school has been advised by its contractor not to look to install any equipment in the community play area until the end of the spring in order to allow the land time to settle. Cllr Shallcross understands that the academy is consulting with the community on the type of equipment to be installed.

 

The clerk informed councillors that the parishioner who had contacted the parish council regarding a potential repurposing of the village telephone box had written to thank the parish council for considering the suggestion.


The Head of Archives & Learning at the South West Heritage Trust and the Finance Officer at Citizens Advice have written to express their appreciation of the parish council’s recent donations. 


The precept for 2021-2022 has been confirmed as £12,810.00 (down from £12,985.00 for 2020-2021) which translates to a council tax charge element for the parish of £33.80 (down from £34.06 last year).


This decade’s Census will be held on Sunday 21st March 2021.


Reverend David Coleman has stepped down from the role of North Devon Council’s community support contact. Carole Henderson-Begg and Averil Stacey have jointly taken over the role.


The 5 acre field opposite The Fieldings on Cobbaton Road is currently being advertised as being for sale as residential land with an allocation for up to 20 dwellings together with associated infrastructure works. It is anticipated that any new development within the village should attract section 106 funding which would allow a new children’s play area to be funded for the village.

 

On the evening of 27th December 2020 the Devon Air Ambulance’s brand new Airbus H-145 helicopter landed in the village to bring a medical team to respond to a medical emergency in the village. This was only possible because Chittlehampton has a community landing site on the football pitch which allows the helicopter to land in the village after dark. The Devon Air Ambulance Trust is financially independent of regular national or local government funding and is instead reliant on its fundraising activities to finance the operation of its service. Since the start of the coronavirus pandemic the Trust has inevitably suffered from a severe drop in its income as its fundraising activities have been severely curtailed. Councillors discussed making a donation to the Trust and, after reviewing the latest parish council accounts, unanimously agreed to make a contribution of £500. The clerk reported that during the air ambulance’s visit the lighting around the village hall was clearly not sufficient. Councillors agreed that the clerk should look into making arrangements to have this improved.

 

4.     Play Area 

Cllr Timberlake informed the parish council that he intends to remove the swings this coming weekend. As mentioned in the clerk’s report above, if a new development of houses takes place in the village, section 106 funding should enable a new play area to be provided within the village.  

 

5.     Rowan Cottage

Prior to tonight’s meeting, District Cllr Jenkins had informed the parish council that new powers are on their way which may assist NDC’s Planning Enforcement Team in making progress on this matter. 

 

6.     Plastic Free North Devon

The parish council has received a request from Plastic Free North Devon to consider supporting its campaign to remove from retail sale cheap polystyrene bodyboards in North Devon which, after only one or two uses are discarded onto North Devon’s beaches. After considering information on this issue, councillors unanimously agreed to support this campaign.  

 

7.     Road Salting arrangements

Councillors discussed arrangements for salting the roads in Chittlehampton during icy weather. This was in the light of correspondence recently received from parishioners. The clerk and the chair will review current arrangements and the existing information regarding the availability of salt grit that is on the parish council’s website.         

 

8.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 02/12/20 – 13/01/21:

Zoom                                         Web meeting subscription                                     £     14.39

Mr L J Southcombe            Spraying of weeds                                                      £     55.00

Mr A Fisher                            Christmas tree etc for The Square                    £     41.98

Citizen’s Advice                   Donation                                                                          £     25.00

SW Heritage Trust             Donation to North Devon Record Office       £     50.00

SLCC                                         Membership renewal                                                 £   112.00

Mr A Scott                              Wages & expenses                                                       £   310.67

HMRC                                      Income tax                                                                        £     72.00

Zoom                                         Web meeting subscription                                      £     14.39

 

Upcoming payments requiring parish council approval:

PWLB                                        Loan repayment                                                            £    283.74

Mr C Dring                             PAT Testing of flood equipment                            £      50.00

Mr C Dring                             RCD safety plugs for flood equipment              £    152.82

SLCC                         Virtual Regional Training Seminar for parish clerks     £      54.00

DAAT                                        Donation                                                                             £    500.00

MAT Electrics                       Improved lighting at helicopter landing site    £    300.00  (approx.)                                  

 

Payments received:

Interest                                                                                                                                      £          0.04

VAT refund                                                                                                                               £    291.68

 

Upcoming payments to parish council:

N/a

 

Statement of Accounts as at 13th January 2021

Balance of Current a/c    £  9,610.33

Balance of Reserve a/c    £  4,447.11

Total Balance                       £14,057.44

    

9.     Dates for parish council meetings during 2021

Councillors unanimously agreed meeting dates for the remainder of the year. The clerk explained that it is currently unclear whether virtual parish council meetings will continue to be permitted beyond May 2021.

 

10.  Items for information only

Councillors wished to record their gratitude for all that Mark Grimshaw voluntarily does for the benefit of the parish such as the trimming of hedges and the clearing of mud off of the lanes as well as the salting of roads during the recent cold spell. They also appreciate his willingness and the good-natured manner in which he goes about this work.

 

Cllr Shallcross informed councillors that the chair of the Umberleigh Village Hall Committee has recently left the area and that her husband, Geoff, is acting chair until the AGM is held. The Umberleigh Village Hall Committee is keen to offer the hall as a Covid-19 vaccination centre. The parish clerk will contact the district and county councillors to see how this might be arranged.  

 

11.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 10th February 2021.

This evening’s meeting ended at 8:21 pm. 

These minutes are draft until they are agreed at the next meeting.

 


 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 2nd December 2020 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle,
                                                         Mr P Bradbury, Mrs A Davies, Mr I Waldron, Mrs P Shallcross, Mrs S Rowe

                         District Cllr:     Mr Ray Jenkins        

                         Parish Clerk:    Mr A Scott

Apologies:  Parish Cllrs:      Mr T Kirby & Mr C Timberlake

                         County Cllr:     Mr R Edgell

Not present:                             N/a

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm.


1.     Apologies and Declarations of Interest
Apologies had been received from Cllr Kirby and Cllr Timberlake as well as County Cllr Edgell.

There were no declarations of interest.

 

2.     Minutes
The draft minutes for the previous parish council meeting of 21st October 2020 were unanimously agreed as a true record.

 

3.     Clerk’s Update

One of the warning lights by Umberleigh Primary School is now working but the other two are still inactive. The school trust’s business manager is chasing the highway department about this. The clerk will refer this to County Cllr Edgell to see if he can provide any assistance on this. 


The council has received an enquiry from a parishioner as to whether the public telephone box in the village could be decommissioned as a telephone box and repurposed in the same manner as many other little-used telephone boxes have been in villages elsewhere in the country. The suggestion was made that it might become a mini library where residents can swap books. A phone box at Filleigh has already been adopted there to run a similar scheme. No charge is made for the books. Councillors discussed this and other potential uses and the clerk gave councillors some background information on what would be involved in such a decommissioning of Chittlehampton’s phone box.

Concern was expressed that a mini library would impact on the similar arrangement already in place at the village shop where books are donated and purchased for a nominal amount which is then passed on to charity. The suggestion was made that perhaps a DVD library would work but the point was made that this is also an existing service provided by the village shop. Another consideration would be that the mobile library visits Chittlehampton once a month and offers a similar service for both books and DVDs. Anything that might impact on usage of this service or visits to the village store would not be desirable.

Chittlehampton’s phone box remains active as there is virtually no mobile phone signal in the village although a councillor reported that when a usage survey was conducted 3 or 4 years ago it was found that it had been used only once! The clerk will report these considerations to the villager on behalf of the parish council.


Dog Bins Dog waste collections are now the responsibility of NDC’s “Operational Services” as opposed to its Environmental Health and Housing Services as was previously the case. As a department with wider responsibility for waste and recycling, Operational Services are much better placed to be able to provide the level of resilience required when challenges such as those the district council  has faced recently as a result of the Covid-19 pandemic.


The clerk has reported to the Environment Agency and to DCC’s Highways Dept a fallen tree in the River Taw which was threatening to lodge across an arch of Umberleigh Bridge and cause a blockage there. As a result this has now been removed.


Cllr Edwards has spoken to the tree surgeon about cutting back the tree by the stocks and he plans to do this work shortly. The clerk will report this to the villager whose property it adjoins.

 

The clerk has written to the property owner who has brambles overgrowing the road & pavement at Townsend Cross near the western edge of the village but nothing has been done (although the situation has improved as the growth has naturally died back because of the time of year).

 

The clerk has followed up the request that Cllr Shallcross has received from a parishioner for a litter bin in the layby at Whey Cross at the top of Dorridge Hill where cars, lorries and caravans park up. The clerk has contacted NDC and DCC about this and has also discussed it with Cllr Edgell. The outcome of this is that, particularly in the current situation with the coronavirus pandemic, such a request would be highly unlikely to be successful. It is felt that a bin in that location would be unlikely to have sufficient use to justify the cost of placing one there and the ongoing cost of emptying it. The point was made that even if a bin was placed there, there would not be any guarantee that people stopping there would actually put their rubbish in the bin! Councillors pointed out that some time ago an application to have a bin placed at another location had been unsuccessful.  

 

4.     Play Area 

In Cllr Timberlake’s absence, the clerk provided an update on his behalf having spoken to him shortly before the meeting. Due to the wet weather the ground hasn’t been suitable for the vehicles necessary to have access to the site. The suggestion was made that in these circumstances perhaps just the swings could be removed from their framework.

 

5.     Rowan Cottage

Dist Cllr Jenkins reported that he had received an email that evening from Michael Tichford, NDC’s Head of Place, saying that although the council is now back at full strength, the number of enforcement orders has escalated and is such that staff still cannot cope. NDC aim to achieve a 58 day response to an investigation and yet this matter was first reported to them over 2 years ago. Dist Cllr Jenkins said that since he has became involved with this matter he has 12-15 emails in his inbox yet no notable progress has been made. Cllr Jenkins intends to reply to the email pointing out just how far in excess of the intended response time NDC is on this matter.

 

6.     Umberleigh Academy

The clerk reported that the school’s business manager has informed him that the ground works for the new car park has just been completed and just the marking and signage remains to be done. The car park will be formally opened shortly.

 

7.     Road Signs at Umberleigh

Nothing new has happened about the worn out road sign on the B3227 opposite the junction of the road to Hawkridge and Hoe. It has been reported to DCC and assigned a number for the matter to be addressed.

 

8.     Remembrance Sunday

Cllr Ives reported that the remembrance service had gone very well and had been quite well attended with members of the public socially distanced out on The Square. Cllr Shallcross gave the reading and everyone appreciated the service being held.

 

9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 22/10/20 – 02/12/20:

Mr A Scott                               Wages & expenses                         £   310.67

HMRC                                       Income tax                                          £     72.00

Zoom                                         Web meeting subscription        £      14.39

Mr A Scott                              Wages & expenses                         £   310.67

HMRC                                      Income tax                                          £     72.00

 

Upcoming payments requiring parish council approval:

Mrs M Edwards                        Xmas tree & batteries for lights for The Square        £     41.98     

SLCC                                              Membership renewal                                         approx.      £  110.00

Mr L J Southcombe                Spraying of weeds                                                                      £     55.00

SW Heritage Trust                 Donation to North Devon Record Office                      £     50.00

Citizen’s Advice                        Suggested donation                                                                  £     25.00     

Mr M Ives                                    Storage & audit expenses                                                       £     TBC                     

 

Payments received:

Interest                                                                                                    £       0.04

Interest                                                                                                    £       0.04

 

Statement of Accounts as at 2nd December 2020

Balance of Current a/c    £10,014.08

Balance of Reserve a/c    £  4,447.07

Total Balance                    £14,461.15    


10.  Approve Budget

The proposed budget for the year 2021-2022 had been circulated to the parish councillors prior to the meeting and was unanimously approved. The clerk will apply for a precept of £12,810.00, down from £12,985.00 last year.


11.  Dates for parish council meetings during 2021

The date for the first parish council meeting of 2021 was approved as 13th January 2021. Cllr Jenkins gave his apologies for that meeting. The clerk will liaise with the chair of the parish council regarding the dates for meetings for the remainder of the year.


12.  District and County Councillors’ Reports

District Cllr Jenkins reported that the subject on controlling dogs came up at a recent meeting of the district council and the possibility that parish councils could levy a fine of £100 for dog fouling was discussed. To implement this the parish council would need to appoint someone from the parish to do the chasing in order to implement a fine. Cllr Ives reported that in past he has contacted NDC’s Dog Warden Alan Kyle and that he issued a letter and deals with the fines. District Cllr Jenkins also reported that notices are being designed that cover all the legalities when restricting dogs in public areas and this design would be available free of charge.   

Parish Councillors unanimously agreed that they were happy for Cllr Jenkins to use the small amount of funding that he has available for the parish as a contribution towards the funding of computer equipment at Umberleigh School.

County Councillor Edgell had given his apologies for this meeting but had asked the parish council to let him know if there is anything he can assist with.  

 

13.  Items for information only

No councillors had any information they wanted to share for information only. 

 

14.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 13th January 2021.

This evening’s meeting ended at 8:19 pm.

 

 

 


 CHITTLEHAMPTON PARISH COUNCIL

Minutes of the virtual meeting held on 21st October 2020 at 7:30 pm

Present:      Parish Cllrs:      Mr M Ives (Chairman), Mr H Hooper, Mrs M Edwards, Mrs R Rawle,
                                                         Mr P Bradbury, Mrs A Davies, Mr T Kirby, Mr I Waldron, Mrs P Shallcross
                                                        & Mr C Timberlake

Parish Clerk:                            Mr A Scott

Apologies: Parish Cllrs:     None received

                  County Cllr:         Mr R Edgell

                  District Cllr:        Mr Ray Jenkins  

Not present:                         Mrs S Rowe

Members of the public:       No members of the public were present.

Due to restrictions on public meetings due to the Covid-19 pandemic this meeting was held online as a virtual meeting.

The meeting of the parish council started at 7:30 pm. 

1.     Apologies and Declarations of Interest
Apologies had been received from District Cllr Jenkins and County Cllr Edgell.
There were no declarations of interest.

2.     Minutes
The draft minutes for the previous parish council meeting of 9th September 2020 were unanimously agreed as a true record.

 3.     Clerk’s Update

  • The clerk has reported the latest new potholes at the top of East Street and Cllr Timberlake reported that these have now been repaired.
  • The warning lights by Umberleigh Primary School have worked for one morning but are now not working again.
  • The camber on the B3227 just after the bridge over the railway line which was reported by the clerk has now been repaired and is much improved.
  • The clerk has passed to Cllr Edgell the previously minuted correspondence to the parish council regarding a desired reduction in the speed limit at Clapworthy Mill on the B3226.
  • The clerk has prepared an accessibility statement which is now on the parish council website relating to how accessible the website is to those with disabilities. Incremental improvements will be made to the website to make it more accessible without unreasonable expense.
  • The clerk has reported the overgrown hedge on the corner of East Street to DCC Highways and this has now been cut back.
  • Warnings about the dangers of using the play area behind the village hall which is closed to the public for safety reasons have been published in the Chronicle and circulated in the school newsletters for both Chittlehampton C of E Primary School and Umberleigh Academy.

 4.     Play Area 

Cllr Timberlake has met with the member of the public who attended the last parish council meeting to discuss further the play area and possible funding. Cllr Timberlake is aiming to organise the removal of the swings in about 2-3 weeks and further equipment shortly after that.  

 5.     Rowan Cottage

There was nothing new to report on this.

 6.     Umberleigh Academy

An increase in the school roll at Umberleigh Academy has seen an increase in the volume of traffic and the number of cars parking outside the school. Work is about to begin on the new car parking area there.

 7.     Road Signs at Umberleigh

A road sign near the junction of the B3227 and the road to Hawkridge & Hoe has deteriorated to such an extent that parts of it are no longer readable. The clerk has reported this to Devon Highways. It has been allotted an enquiry number and will be addressed in due course.

 8.     Remembrance Sunday

Steve Martin will take this year’s service which will be held purely outside. It will start at 10:30 am and end just after 11:00 am. Those intending to attend should contact Averil Stacey on 01271 831461 in order to assist with test and trace records. 64 people attended last year’s service and a similar number can be accommodated this year even with social distancing in place. As yet, it is uncertain whether there will be a reading this year. If there will be one, Cllr Shallcross has offered to take the reading.  

 9.     Approve Schedule of Payments  

Councillors unanimously approved the schedule of payments below:

Payments made 10/09/20 – 21/10/20:

NDC                                          Dog waste collection                          £   249.60

Zoom                                         Web meeting subscription               £     14.39

Mr A Scott                              Wages & expenses                               £   310.67

HMRC                                       Income tax                                                £     72.00

Royal British Legion                 Commemorative Wreath           £     25.00

Upcoming payments requiring parish council approval:

N/a                  

Payments received:

Interest                                                                                                      £       0.04

Precept                                                                                                   £6,492.50

Wayleave payment                                                                             £     16.96

Statement of Accounts as at 21st October 2020

Balance of Current a/c    £10,793.81

Balance of Reserve a/c    £  4,446.99

Total Balance                     £15,240.80    

10.  District and County Councillors’ Reports

Both County Councillor Edgell and District Councillor Jenkins had given their apologies for this meeting but they have asked the parish council to let them know if there is anything they can assist with.  

11.  Items for information only

Cllr Shallcross has received a request from a parishioner requesting a litter bin in the layby at Whey Cross at the top of Dorridge Hill where cars, lorries and caravans park up. The clerk will investigate this.

Cllr Edwards has contacted the tree surgeon who will cut back the tree by the stocks in the village.  

Cllr Davies mentioned that the brambles growing out across the road and pavement at the crossroads near the western edge of the village where the road turns towards Cobbaton have still not been cut back although Cllr Kirby has spoken to the owner of the property. The clerk will see what else can be done.

 12.  Date of the next Parish Council meeting

The next meeting will be another virtual meeting, at 7:30 pm on 2nd December 2020.

This evening’s meeting ended at 7:56 pm.

These minutes are draft until they are agreed at the next meeting.

 


Minutes of Past Meetings.

Click one of the following links to open the file.